Walters State Community College Adjunct Convocation Dinner RFQ 27-0009 - Morristown Campus
Walters State Community CollegeHigher Ed · Morristown, TN- Due
- Oct 29, 2026
- 2 days left
- Posted
- Oct 7, 2026
- Contract term
- 1 year
- Primary contact
- Renee Jarnigan
- (423) 585-6960
The 30-second brief
Walters State Community College is soliciting quotes for catering services for the Adjunct Convocation Dinner, holding two events per year (one in January and one in August) for approximately 175 people at the Morristown Campus located at 500 S. Davy Crockett Pkwy, Morristown, TN 37813. Vendors are requested to submit pricing per event across four menu options including Taco Bar, Pasta Bar, Soup Salad and Potato Bar, and Southern Meal, to be set up buffet style with attendants and take-down services, including plates, napkins, utensils, drinkware, and containers for leftovers. The contract includes an option to renew for four additional one-year periods. Quotations must be received by 3:00 p.m. EST on October 29, 2026, directed to Renee Jarnigan, Assistant Director of Fixed Assets and Purchasing. Pricing must be FOB Destination, tax-exempt, with Net 30 terms, and the winning bidder must complete vendor registration in the TBR Total Supplier Management (TSM) system.
Option 1 Taco Bar Beef and Chicken; Option 2 Pasta Bar Chicken Alfredo and Spaghetti; Option 3 Soup, Salad, Potato Bar; Option 4 Southern Meal 2 Meats
Lowest bidder meeting specifications
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Summary
Walters State Community College is soliciting quotes for catering services for the Adjunct Convocation Dinner, holding two events per year (one in January and one in August) for approximately 175 people at the Morristown Campus located at 500 S. Davy Crockett Pkwy, Morristown, TN 37813.
Vendors are requested to submit pricing per event across four menu options including Taco Bar, Pasta Bar, Soup Salad and Potato Bar, and Southern Meal, to be set up buffet style with attendants and take-down services, including plates, napkins, utensils, drinkware, and containers for leftovers. The contract includes an option to renew for four additional one-year periods. Quotations must be received by 3:00 p.m. EST on October 29, 2026, directed to Renee Jarnigan, Assistant Director of Fixed Assets and Purchasing. Pricing must be FOB Destination, tax-exempt, with Net 30 terms, and the winning bidder must complete vendor registration in the TBR Total Supplier Management (TSM) system.
EVALUATION CRITERIA
Lowest bidder meeting specifications
REQUIRED DELIVERABLES
4- Option 1 Taco Bar Beef and Chicken
- Option 2 Pasta Bar Chicken Alfredo and Spaghetti
- Option 3 Soup, Salad, Potato Bar
- Option 4 Southern Meal 2 Meats
REQUIRED ATTACHMENTS
3- Pages 1-6 must be completed and submitted
- Certification of Quotation/Proposal
- Tax / Minority / Ethnicity Form
- Submit to
- Attn. Renee Jarnigan, Assistant Director of Fixed Assets and Purchasing, 500 South Davy Crockett Parkway, Morristown, TN 37813, or email [email protected]
- Duration
- 12 months
- Scope location
- Morristown, TN
Questions about this RFQ
How do I respond to this RFQ from Walters State Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Attn. Renee Jarnigan, Assistant Director of Fixed Assets and Purchasing, 500 South Davy Crockett Parkway, Morristown, TN 37813, or email [email protected]. For questions, contact Renee Jarnigan.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Walters State Community College in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Renee Jarnigan at (423) 585-6960. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Option 1 Taco Bar Beef and Chicken; Option 2 Pasta Bar Chicken Alfredo and Spaghetti; Option 3 Soup, Salad, Potato Bar; Option 4 Southern Meal 2 Meats. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest bidder meeting specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Walters State Community College?
All active and historical solicitations from Walters State Community College are tracked and searchable. As a higher ed agency, Walters State Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pages 1-6 must be completed and submitted, Certification of Quotation/Proposal, Tax / Minority / Ethnicity Form. Review the full document from Walters State Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Morristown, TN. Review the full solicitation for detailed scope requirements.