Waller County Jail Food Services Request for Proposal - RFP 26-020 (2026)
Waller CountyCounty · Waller County, TX- Due
- Nov 19, 2026
- 20 days left
- Posted
- Jul 28, 2026
- Contract term
- 2 years
- Primary contact
- Jaime Kovar
The 30-second brief
Waller County, Texas is seeking sealed proposals for jail food services at the Waller County Sheriff's Office located at 100 Sheriff R Glenn Smith Drive, Hempstead, TX 77445. The contractor will furnish all supplies, food items, and menus for three meals per day for inmates and on-duty officers, meeting standards from the American Correctional Association, Texas Commission on Jail Standards, and other regulatory bodies. Food and services will be prepared on-site by jail personnel and inmate trustees, with the contractor providing staff training, inventory management, and a full-time experienced Food Service Manager. Proposals are due by Thursday, November 19, 2026, at 1:00 PM (CST) and must be submitted to the County Judge's Office at 836 Austin Street, Suite 4300, Hempstead, TX 77445. Questions are due by November 11, 2026. The initial contract term is 24 months with three additional one-year renewal options.
Understanding scope of work 25%, Firm experience and references 25%, Menus 15%, Price 30%, Required forms and overall completeness of submission 5%
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Summary
Waller County, Texas is seeking sealed proposals for jail food services at the Waller County Sheriff's Office located at 100 Sheriff R Glenn Smith Drive, Hempstead, TX 77445.
The contractor will furnish all supplies, food items, and menus for three meals per day for inmates and on-duty officers, meeting standards from the American Correctional Association, Texas Commission on Jail Standards, and other regulatory bodies. Food and services will be prepared on-site by jail personnel and inmate trustees, with the contractor providing staff training, inventory management, and a full-time experienced Food Service Manager. Proposals are due by Thursday, November 19, 2026, at 1:00 PM (CST) and must be submitted to the County Judge's Office at 836 Austin Street, Suite 4300, Hempstead, TX 77445. Questions are due by November 11, 2026. The initial contract term is 24 months with three additional one-year renewal options.
EVALUATION CRITERIA
5- Understanding scope of work 25%
- Firm experience and references 25%
- Menus 15%
- Price 30%
- Required forms and overall completeness of submission 5%
REQUIRED ATTACHMENTS
6- Form 1295
- Certificate of Insurance
- Completed forms
- Proof of insurance
- Sample menus
- Dietician's certification
- Submit to
- Waller County, County Judge's Office, 836 Austin Street, Suite 4300, Hempstead, TX 77445
- Duration
- 24 months
- Scope location
- Hempstead, TX
Questions about this RFP
How do I respond to this RFP from Waller County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Waller County, County Judge's Office, 836 Austin Street, Suite 4300, Hempstead, TX 77445. For questions, contact Jaime Kovar.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Waller County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jaime Kovar. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding scope of work 25%, Firm experience and references 25%, Menus 15%, Price 30%, Required forms and overall completeness of submission 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waller County?
All active and historical solicitations from Waller County are tracked and searchable. As a county agency, Waller County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1295, Certificate of Insurance, Completed forms, Proof of insurance, Sample menus, dietician's certification. Review the full document from Waller County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hempstead, TX. Review the full solicitation for detailed scope requirements.