Wake County Public School System Athletic Equipment Assessment RFP #251-27-118 - 2026
Wake County SchoolsSchool · Cary, NC- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 28, 2026
- Primary contact
- Petra Gooding
- (919) 588-3456
The 30-second brief
The Wake County Public School System (WCPSS) Athletic Department is seeking proposals for a districtwide athletic equipment assessment across 25 high schools and 36 middle schools. The selected vendor will evaluate the condition, functionality, safety, and compliance of various assets including scoreboards, washers/dryers, ice machines, field maintenance equipment (mowers), track & field systems, and sport-specific gear like wrestling mats. Deliverables include a comprehensive written report for each school, an inventory of assets, cost analysis for repairs/replacements, and a prioritized needs list. Proposals must be submitted through the electronic Vendor Portal (eVP). A public live bid opening will be held via Microsoft Teams. Vendors must be licensed and approved to do business in North Carolina and provide references for projects of similar size and scope.
Comprehensive written report for each school, Inventory of assessed athletic equipment, Identification of items requiring repair or replacement, Cost analysis and estimates, Prioritization of needs, Photographic documentation, Summary of findings
Qualifications, relevant experience, fee, ability to perform work in a timely manner
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Summary
The Wake County Public School System (WCPSS) Athletic Department is seeking proposals for a districtwide athletic equipment assessment across 25 high schools and 36 middle schools.
The selected vendor will evaluate the condition, functionality, safety, and compliance of various assets including scoreboards, washers/dryers, ice machines, field maintenance equipment (mowers), track & field systems, and sport-specific gear like wrestling mats. Deliverables include a comprehensive written report for each school, an inventory of assets, cost analysis for repairs/replacements, and a prioritized needs list. Proposals must be submitted through the electronic Vendor Portal (eVP). A public live bid opening will be held via Microsoft Teams. Vendors must be licensed and approved to do business in North Carolina and provide references for projects of similar size and scope.
EVALUATION CRITERIA
4- Qualifications
- Relevant experience
- Fee
- Ability to perform work in a timely manner
REQUIRED DELIVERABLES
7- Comprehensive written report for each school
- Inventory of assessed athletic equipment
- Identification of items requiring repair or replacement
- Cost analysis and estimates
- Prioritization of needs
- Photographic documentation
- Summary of findings
REQUIRED ATTACHMENTS
6- Signed original execution page (page 2)
- Completed attachments A & B
- Customer References
- Description of assessment methodology and approach
- Project timeline and key milestones
- Cost proposal
- Submit to
- electronic Vendor Portal (eVP)
- Scope location
- Wake County, NC
- Reported agency
- Wake County Public School System
Questions about this RFP
How do I respond to this RFP from Wake County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: electronic Vendor Portal (eVP). For questions, contact Petra Gooding.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Wake County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Petra Gooding at (919) 588-3456. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive written report for each school, Inventory of assessed athletic equipment, Identification of items requiring repair or replacement, Cost analysis and estimates, Prioritization of needs, Photographic documentation, Summary of findings. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, relevant experience, fee, ability to perform work in a timely manner" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wake County Schools?
All active and historical solicitations from Wake County Schools are tracked and searchable. As a school agency, Wake County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed original execution page (page 2), Completed attachments A & B, Customer References, Description of assessment methodology and approach, Project timeline and key milestones, Cost proposal. Review the full document from Wake County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wake County, NC. Review the full solicitation for detailed scope requirements.