Waco Independent School District - Stop Loss Insurance - RFP # 26-1318 (2026)
Waco Independent School DistrictSchool · Waco, TX- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Contract term
- 1 year
- Primary contact
- Judy Monroe
- (254) 342-2952 ext 2153
The 30-second brief
The Waco Independent School District (Waco ISD) is seeking proposals from qualified vendors for a stop loss insurance policy for a one-year term starting January 1, 2027, and expiring December 31, 2027, with a possible 2nd-year option. The district is utilizing an insurance consultant to assist with self-insured insurance purchases and stop loss products. Proposals are due by October 7, 2026, at 2:00 P.M. CST. The evaluation criteria prioritize price including long-term cost (40 points), experience and reputation (45 points), and quality of goods and services (15 points). Required submissions include bid submittal sheet with references, documents from Gallagher, representations and certifications, form CIQ, form W-9, and form 1295 disclosure of interested parties.
Price (including long term cost to the District): 40, Experience and Reputation: 45, Quality of Goods and Services: 15
Get notified when Waco Independent School District posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Waco Independent School District (Waco ISD) is seeking proposals from qualified vendors for a stop loss insurance policy for a one-year term starting January 1, 2027, and expiring December 31, 2027, with a possible 2nd-year option.
The district is utilizing an insurance consultant to assist with self-insured insurance purchases and stop loss products. Proposals are due by October 7, 2026, at 2:00 P.M. CST. The evaluation criteria prioritize price including long-term cost (40 points), experience and reputation (45 points), and quality of goods and services (15 points). Required submissions include bid submittal sheet with references, documents from Gallagher, representations and certifications, form CIQ, form W-9, and form 1295 disclosure of interested parties.
EVALUATION CRITERIA
3- Price (including long term cost to the District): 40
- Experience and Reputation: 45
- Quality of Goods and Services: 15
REQUIRED ATTACHMENTS
6- Bid Submittal Sheet with References
- Required Document from Gallagher
- Representations and Certifications Form
- Form CIQ – Conflict of Interest Questionnaire
- Form W-9 – Request for Taxpayer Identification Number and Certification
- Form 1295 – Disclosure of Interested Parties
- Submit to
- https://wisdebid.ionwave.net
- Duration
- 12 months
- Scope location
- Waco, TX
Questions about this RFP
How do I respond to this RFP from Waco Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://wisdebid.ionwave.net. For questions, contact Judy Monroe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Waco Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judy Monroe at (254) 342-2952 ext 2153. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (including long term cost to the District): 40, Experience and Reputation: 45, Quality of Goods and Services: 15" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waco Independent School District?
All active and historical solicitations from Waco Independent School District are tracked and searchable. As a school agency, Waco Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Submittal Sheet with References, Required Document from Gallagher, Representations and Certifications Form, Form CIQ – Conflict of Interest Questionnaire, Form W-9 – Request for Taxpayer Identific. Review the full document from Waco Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waco, TX. Review the full solicitation for detailed scope requirements.