Waco Independent School District - Courier Services - RFP # 26-1314 (2026)
Waco Independent School DistrictSchool · Waco, TX- Due
- Aug 3, 2026
- Deadline passed
- Posted
- Jul 16, 2026
- Contract term
- 1 year
- Primary contact
- Judy Monroe
- (254) 755-9473 ext 2153
The 30-second brief
The Waco Independent School District is seeking quotes from qualified vendors to provide daily courier services, transporting and delivering sealed money bags containing currency, coins, and checks between school campuses, the Child Nutrition Department, the Administration Building, and the district's banking facility. Services include daily pickups following the 2026-2027 instructional calendar, requiring bonded and licensed security personnel with state-licensed, non-commissioned security guards or commissioned officers using company-owned vehicles. Proposals are due by August 3, 2026, at 3:00 P.M. CST, with a pre-proposal question deadline of July 27, 2026. Requirements include a $115,000 Surety or Fiduciary Bond, background investigations, drug screenings, and fingerprinting compliance under Texas Education Code Chapter 22. The initial contract term runs from October 1, 2026, through September 30, 2027, with four additional one-year renewal options.
Courier services of transporting and delivering sealed money bags containing currency, Coins and/or checks on a daily basis between Campuses, Child Nutrition Department, Administration Bldg. and the District’s banking facility
Price: 40, Experience doing business with other School District: 15, Experience doing this type of work: 20, Based on external references: 20, Copy of Certificate of Bonding: 5
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Summary
The Waco Independent School District is seeking quotes from qualified vendors to provide daily courier services, transporting and delivering sealed money bags containing currency, coins, and checks between school campuses, the Child Nutrition Department, the Administration Building, and the district's banking facility.
Services include daily pickups following the 2026-2027 instructional calendar, requiring bonded and licensed security personnel with state-licensed, non-commissioned security guards or commissioned officers using company-owned vehicles. Proposals are due by August 3, 2026, at 3:00 P.M. CST, with a pre-proposal question deadline of July 27, 2026. Requirements include a $115,000 Surety or Fiduciary Bond, background investigations, drug screenings, and fingerprinting compliance under Texas Education Code Chapter 22. The initial contract term runs from October 1, 2026, through September 30, 2027, with four additional one-year renewal options.
EVALUATION CRITERIA
5- Price: 40
- Experience doing business with other School District: 15
- Experience doing this type of work: 20
- Based on external references: 20
- Copy of Certificate of Bonding: 5
REQUIRED DELIVERABLES
Courier services of transporting and delivering sealed money bags containing currency, Coins and/or checks on a daily basis between Campuses, Child Nutrition Department, Administration Bldg. and the District’s banking facility
REQUIRED ATTACHMENTS
11- Quote Proposal
- Representations and Certifications Form
- Form CIQ – Conflict of Interest Questionnaire
- Contractor Certification Form
- Form W-9
- Form 1295
- Federal Amendments
- Additional Certifications for Required for Child Nutrition
- Copy of Certificate of Bonding
- Bid Submittal Form with References and Pricing
- Narrative of the company experience
- Submit to
- https://wisdebid.ionwave.net
- Duration
- 12 months
- Scope location
- Waco, TX
Questions about this RFP
How do I respond to this RFP from Waco Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://wisdebid.ionwave.net. For questions, contact Judy Monroe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Waco Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judy Monroe at (254) 755-9473 ext 2153. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Courier services of transporting and delivering sealed money bags containing currency, Coins and/or checks on a daily basis between Campuses, Child Nutrition Department, Administration Bldg. and the District’s banking facility. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price: 40, Experience doing business with other School District: 15, Experience doing this type of work: 20, Based on external references: 20, Copy of Certificate of Bonding: 5" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waco Independent School District?
All active and historical solicitations from Waco Independent School District are tracked and searchable. As a school agency, Waco Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quote Proposal, Representations and Certifications Form, Form CIQ – Conflict of Interest Questionnaire, Contractor Certification Form, Form W-9, Form 1295, Federal Amendments, Additional Certification. Review the full document from Waco Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waco, TX. Review the full solicitation for detailed scope requirements.