Virginia Railway Express Delivery of Lubricating Oil for VRE Locomotives IFB No. 027-003 (2026)
Virginia Railway ExpressSpecial District · Alexandria, VA- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 1 year
- Primary contact
- Monica McKenzie
- (703) 838-5428
The 30-second brief
Virginia Railway Express is seeking a qualified and experienced contractor to deliver locomotive lubricating oil and other railroad lubricating products to VRE's Maintenance and Storage Facilities (MSF) located in Bristow, Virginia and Fredericksburg, Virginia. The specific products required are Main Engine Lubricating Oil, Locomotive Head End Power (HEP) Engine Lubricating Oil, Traction Motor Support Bearing Oil, and Air Compressor Lubricating Oil. Bids are due by October 8, 2026, at 2:00 P.M. ET, with a written questions deadline of October 1, 2026. The contract term is a base period of one year with options to extend for four additional one-year periods.
Main Engine Lubricating Oil, Locomotive Head End Power (HEP) Engine Lubricating Oil, Traction Motor Support Bearing Oil, Air Compressor Lubricating Oil
Total Bid price, Responsiveness to the IFB requirements, Overall quality and completeness of the Bid, Responsibility of the bidder
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Summary
Virginia Railway Express is seeking a qualified and experienced contractor to deliver locomotive lubricating oil and other railroad lubricating products to VRE's Maintenance and Storage Facilities (MSF) located in Bristow, Virginia and Fredericksburg, Virginia.
The specific products required are Main Engine Lubricating Oil, Locomotive Head End Power (HEP) Engine Lubricating Oil, Traction Motor Support Bearing Oil, and Air Compressor Lubricating Oil. Bids are due by October 8, 2026, at 2:00 P.M. ET, with a written questions deadline of October 1, 2026. The contract term is a base period of one year with options to extend for four additional one-year periods.
EVALUATION CRITERIA
4- Total Bid price
- Responsiveness to the IFB requirements
- Overall quality and completeness of the Bid
- Responsibility of the bidder
REQUIRED DELIVERABLES
4- Main Engine Lubricating Oil
- Locomotive Head End Power (HEP) Engine Lubricating Oil
- Traction Motor Support Bearing Oil
- Air Compressor Lubricating Oil
REQUIRED ATTACHMENTS
8- Attachment B - Representations
- Certifications and Other Statements of Bidders/Offerors
- Attachment C - Bid Form Certification
- Attachment C1 - Bid Form
- Attachment D - Site Specific Safety Plan
- Attachment E - VRE Safety and Security Guidelines
- Certificate of Insurance
- W-9 Form
- Submit to
- www.eva.virginia.gov
- Duration
- 60 months
- Scope location
- Bristow, VA and Fredericksburg, VA
Questions about this IFB
How do I respond to this IFB from Virginia Railway Express?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.eva.virginia.gov. For questions, contact Monica McKenzie.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Virginia Railway Express in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Monica McKenzie at (703) 838-5428. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Main Engine Lubricating Oil, Locomotive Head End Power (HEP) Engine Lubricating Oil, Traction Motor Support Bearing Oil, Air Compressor Lubricating Oil. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Bid price, Responsiveness to the IFB requirements, Overall quality and completeness of the Bid, Responsibility of the bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Virginia Railway Express?
All active and historical solicitations from Virginia Railway Express are tracked and searchable. As a special district agency, Virginia Railway Express regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment B - Representations, Certifications and Other Statements of Bidders/Offerors, Attachment C - Bid Form Certification, Attachment C1 - Bid Form, Attachment D - Site Specific Safety Plan, Atta. Review the full document from Virginia Railway Express for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bristow, VA and Fredericksburg, VA. Review the full solicitation for detailed scope requirements.