Village of West Dundee Enterprise Resource Planning Software and Implementation RFP 2026
West Dundee villageCity · West Dundee, IL- Due
- May 27, 2026
- Deadline passed
- Posted
- Apr 29, 2026
- Primary contact
- Lynda Chambers
- (847) 551-3800
The 30-second brief
The Village of West Dundee is seeking proposals for a comprehensive, integrated ERP system to replace its current financial and administrative software. Proposals are due electronically by May 27, 2026.
Project Management, Software Installation, Data Conversion, Training, System Documentation, Hosting Services
Ability to provide full-featured ERP solution (25), Experience (10), Customer feedback (15), Interface flexibility (15), Proposal quality (10), Cost (25)
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Summary
The Village of West Dundee is seeking proposals for a comprehensive, integrated ERP system to replace its current financial and administrative software. Proposals are due electronically by May 27, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Project Management
- Software Installation
- Data Conversion
- Training
- System Documentation
- Hosting Services
REQUIRED ATTACHMENTS
8- Disclosure of Beneficiaries
- Provider References
- IRS Form W-9
- Technical Specifications
- Hosting & SaaS Delivery Options
- Maintenance & Support
- Software Functionality
- Price Proposal
REQUIRED STAFFING
Project Manager, Consultants
- Submit to
- [email protected]
- Scope location
- West Dundee, IL
- Reported agency
- Village of West Dundee
Questions about this RFP
How do I respond to this RFP from West Dundee village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lynda Chambers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Dundee village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lynda Chambers at (847) 551-3800. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Consultants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management, Software Installation, Data Conversion, Training, System Documentation, Hosting Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to provide full-featured ERP solution (25), Experience (10), Customer feedback (15), Interface flexibility (15), Proposal quality (10), Cost (25)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Dundee village?
All active and historical solicitations from West Dundee village are tracked and searchable. As a city agency, West Dundee village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Disclosure of Beneficiaries, Provider References, IRS Form W-9, Technical Specifications, Hosting & SaaS Delivery Options, Maintenance & Support, Software Functionality, Price Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from West Dundee village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Dundee, IL. Review the full solicitation for detailed scope requirements.