Village of Oak Park Village Hall AV Equipment Replacement RFP 25-126
Oak Park villageCity · Oak Park, IL- Due
- Dec 5, 2025
- Deadline passed
- Posted
- Nov 5, 2025
- Primary contact
- Rob Sproule
- 708-358-5700
The 30-second brief
The Village of Oak Park is seeking bids from qualified contractors to replace the audio-visual equipment at the Village Hall. A mandatory pre-bid meeting is scheduled for November 17, 2025. Bids are due by 2:00 p.m. on Friday, December 5, 2025.
Responsible bidder whose bid, conforming to the request for bids, will be most advantageous to the Village; price and other factors considered.
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Summary
The Village of Oak Park is seeking bids from qualified contractors to replace the audio-visual equipment at the Village Hall. A mandatory pre-bid meeting is scheduled for November 17, 2025. Bids are due by 2:00 p.m. on Friday, December 5, 2025.
EVALUATION CRITERIA
Responsible bidder whose bid, conforming to the request for bids, will be most advantageous to the Village; price and other factors considered.
REQUIRED ATTACHMENTS
10- Bid form
- Bid Bond (10% of total bid price)
- Contract Bond (100% of total contract cost)
- Insurance
- EEO Report or EEO-1
- Municipal Qualification Reference Sheet
- Bidder Certification
- Tax Compliance Affidavit
- Organization of Bidding Firm
- Compliance Affidavit
- Submit to
- Public Works Center, 201 South Blvd., Oak Park, IL 60302
- Scope location
- Village Hall, 123 Madison St. in Oak Park, Illinois
- Reported agency
- Village of Oak Park
Questions about this RFP
How do I respond to this RFP from Oak Park village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Public Works Center, 201 South Blvd., Oak Park, IL 60302. For questions, contact Rob Sproule.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oak Park village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rob Sproule at 708-358-5700. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsible bidder whose bid, conforming to the request for bids, will be most advantageous to the Village; price and other factors considered." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oak Park village?
All active and historical solicitations from Oak Park village are tracked and searchable. As a city agency, Oak Park village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid form, Bid Bond (10% of total bid price), Contract Bond (100% of total contract cost), Insurance, EEO Report or EEO-1, Municipal Qualification Reference Sheet, Bidder Certification, Tax Compliance. Review the full document from Oak Park village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Village Hall, 123 Madison St. in Oak Park, Illinois. Review the full solicitation for detailed scope requirements.