Village of Mamaroneck Request for Proposals - School Crossing Guard Program 2026
Village of MamaroneckCity · Mamaroneck, NY- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Contract term
- 5 years
- Primary contact
- Kathleen Gill
- (914) 777-7703
The 30-second brief
The Village of Mamaroneck is seeking proposals from qualified school crossing guard providers to supply school crossing guard services for 22 guard posts and 8 relief posts. The scope includes recruitment, background checks, training, scheduling, supervision, payroll administration, uniforms, safety vests, winter jackets, rain gear, and MUTCD-compliant STOP paddles. The contract term is 5 years commencing September 1, 2027, with two additional one-year renewal options. Proposals are due by October 29, 2026, at 11:00 a.m. Written questions are due by October 15, 2026, at 4:00 p.m. General liability insurance of $1 million / $2 million and umbrella excess liability of $3 million are required.
Experience providing municipal school crossing guard services including past performance and references (30%), Staffing, recruitment, supervision, and implementation plan (25%), Qualifications of the proposer and organizational capacity (20%), Cost proposal (25%)
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Summary
The Village of Mamaroneck is seeking proposals from qualified school crossing guard providers to supply school crossing guard services for 22 guard posts and 8 relief posts.
The scope includes recruitment, background checks, training, scheduling, supervision, payroll administration, uniforms, safety vests, winter jackets, rain gear, and MUTCD-compliant STOP paddles. The contract term is 5 years commencing September 1, 2027, with two additional one-year renewal options. Proposals are due by October 29, 2026, at 11:00 a.m. Written questions are due by October 15, 2026, at 4:00 p.m. General liability insurance of $1 million / $2 million and umbrella excess liability of $3 million are required.
EVALUATION CRITERIA
Experience providing municipal school crossing guard services including past performance and references (30%), Staffing, recruitment, supervision, and implementation plan (25%), Qualifications of the proposer and organizational capacity (20%), Cost proposal (25%)
REQUIRED ATTACHMENTS
5- Proposal form
- References
- General liability insurance
- Workers compensation coverage
- Umbrella excess liability insurance
- Submit to
- 123 Mamaroneck Avenue, Mamaroneck, NY 10583
- Duration
- 60 months
- Scope location
- Mamaroneck, NY
Questions about this RFP
How do I respond to this RFP from Village of Mamaroneck?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 123 Mamaroneck Avenue, Mamaroneck, NY 10583. For questions, contact Kathleen Gill.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Mamaroneck in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathleen Gill at (914) 777-7703. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience providing municipal school crossing guard services including past performance and references (30%), Staffing, recruitment, supervision, and implementation plan (25%), Qualifications of the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Mamaroneck?
All active and historical solicitations from Village of Mamaroneck are tracked and searchable. As a city agency, Village of Mamaroneck regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal form, references, general liability insurance, workers compensation coverage, umbrella excess liability insurance. Review the full document from Village of Mamaroneck for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mamaroneck, NY. Review the full solicitation for detailed scope requirements.