Village of Larchmont Records Inventory and Records Management Services RFQ 2026
Village of LarchmontCity · Larchmont, NY- Due
- Mar 24, 2026
- Deadline passed
- Posted
- Mar 17, 2026
- Duration
- 6 months
- Primary contact
- Aylone Katzin
- (914) 834-6230 ext 1
The 30-second brief
The Village of Larchmont is seeking quotes for records inventory and records management services. The project includes inventorying paper records, organizing them according to NYS Archives guidelines, identifying retention requirements, and developing a future records management framework.
Records inventory in spreadsheet or database format, Identification of records eligible for destruction, Recommendations for improved storage and records organization, A records management needs assessment, And a records management program plan
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Summary
The Village of Larchmont is seeking quotes for records inventory and records management services. The project includes inventorying paper records, organizing them according to NYS Archives guidelines, identifying retention requirements, and developing a future records management framework.
REQUIRED DELIVERABLES
5- Records inventory in spreadsheet or database format
- Identification of records eligible for destruction
- Recommendations for improved storage and records organization
- A records management needs assessment
- A records management program plan
- Submit to
- 120 Larchmont Avenue, Larchmont, NY 10538
Questions about this RFQ
How do I respond to this RFQ from Village of Larchmont?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 120 Larchmont Avenue, Larchmont, NY 10538. For questions, contact Aylone Katzin.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Village of Larchmont in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aylone Katzin at (914) 834-6230 ext 1. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Records inventory in spreadsheet or database format, Identification of records eligible for destruction, Recommendations for improved storage and records organization, A records management needs assessment, And a records management program plan. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Village of Larchmont?
All active and historical solicitations from Village of Larchmont are tracked and searchable. As a city agency, Village of Larchmont regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Village of Larchmont for the complete list.