Village of Lancaster Professional Engineering Services Wastewater Infrastructure Engineering Planning RFQ 2026
Village of LancasterCity · Lancaster, NY- Due
- Mar 20, 2026
- Deadline passed
- Posted
- Feb 23, 2026
- Primary contact
- Michael Stegmeier
- (716) 683-2105
The 30-second brief
The Village of Lancaster, New York is requesting qualifications from professional engineering firms to provide wastewater infrastructure planning and engineering services. Funded through the New York State Environmental Facilities Corporation (NYS EFC) Engineering Planning Grant program, the project involves technical investigations, analysis, and planning documents to address system deficiencies and prepare a Sanitary Sewer Evaluation Survey (SSES) and Corrective Action Plan (CAP) for Mini-Systems 2, 3, and 6. Tasks include review of documentation, groundwater and rainfall monitoring, manhole inspection (approx. 200 manholes), smoke testing, house to house surveys, CCTV inspections, and flow data analysis. Responses are due by March 20, 2026, at 2:00 PM. Questions are accepted until March 13, 2026. Submittals may be sent via email to [email protected] or delivered to the Village Clerk at 5423 Broadway, Lancaster, NY 14086. Selection will be qualifications-based.
Experience with wastewater infrastructure planning and SSES/CAP projects 30%, Experience with NYS EFC or federally funded projects 20%, Qualifications and experience of key personnel 20%, Understanding of project and proposed approach 20%, References and past performance 10%
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Summary
The Village of Lancaster, New York is requesting qualifications from professional engineering firms to provide wastewater infrastructure planning and engineering services.
Funded through the New York State Environmental Facilities Corporation (NYS EFC) Engineering Planning Grant program, the project involves technical investigations, analysis, and planning documents to address system deficiencies and prepare a Sanitary Sewer Evaluation Survey (SSES) and Corrective Action Plan (CAP) for Mini-Systems 2, 3, and 6. Tasks include review of documentation, groundwater and rainfall monitoring, manhole inspection (approx. 200 manholes), smoke testing, house to house surveys, CCTV inspections, and flow data analysis. Responses are due by March 20, 2026, at 2:00 PM. Questions are accepted until March 13, 2026. Submittals may be sent via email to [email protected] or delivered to the Village Clerk at 5423 Broadway, Lancaster, NY 14086. Selection will be qualifications-based.
EVALUATION CRITERIA
Experience with wastewater infrastructure planning and SSES/CAP projects 30%, Experience with NYS EFC or federally funded projects 20%, Qualifications and experience of key personnel 20%, Understanding of project and proposed approach 20%, References and past performance 10%
- Submit to
- [email protected] or 5423 Broadway, Lancaster, NY 14086
- Scope location
- Lancaster, NY
Questions about this RFQ
How do I respond to this RFQ from Village of Lancaster?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 20, 2026. Submissions should be delivered to: [email protected] or 5423 Broadway, Lancaster, NY 14086. For questions, contact Michael Stegmeier.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Village of Lancaster in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Stegmeier at (716) 683-2105. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with wastewater infrastructure planning and SSES/CAP projects 30%, Experience with NYS EFC or federally funded projects 20%, Qualifications and experience of key personnel 20%, Understandin..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Lancaster?
All active and historical solicitations from Village of Lancaster are tracked and searchable. As a city agency, Village of Lancaster regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Village of Lancaster for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lancaster, NY. Review the full solicitation for detailed scope requirements.