Village of Johnsburg Grass Cutting and String Trimming Services RFP 2026
Johnsburg villageCity · Johnsburg, IL- Due
- Apr 27, 2026
- Deadline passed
- Posted
- Apr 18, 2026
- Contract term
- 1 year
- Primary contact
- V. Lamontagna
- (815) 385-6023
The 30-second brief
The Village of Johnsburg is soliciting proposals for comprehensive landscape maintenance, specifically grass cutting and string trimming services for the 2026 season, with optional renewals for 2027 and 2028. The scope includes weekly and bi-weekly mowing, trimming, edging, and debris cleanup at various village-owned properties, parks (such as Hiller Park and Sunnyside Memorial Park), well houses, and rights-of-way totaling over 2 million square feet. The contract may include a subsequent four-year term extending through 2032. Proposers must provide commercial-grade equipment and be available for emergency response work on a 24/7 basis. A non-mandatory pre-bid meeting and site visits are scheduled for April 23, 2026. Proposals are due by April 27, 2026.
Sealed proposals, Exhibit A Proposal Signature Page, Exhibit B/C/D Bid Breakdown Sheets, Insurance certificates
Ability to perform scope, commercial-like references, professionalism, competence, cost
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Summary
The Village of Johnsburg is soliciting proposals for comprehensive landscape maintenance, specifically grass cutting and string trimming services for the 2026 season, with optional renewals for 2027 and 2028.
The scope includes weekly and bi-weekly mowing, trimming, edging, and debris cleanup at various village-owned properties, parks (such as Hiller Park and Sunnyside Memorial Park), well houses, and rights-of-way totaling over 2 million square feet. The contract may include a subsequent four-year term extending through 2032. Proposers must provide commercial-grade equipment and be available for emergency response work on a 24/7 basis. A non-mandatory pre-bid meeting and site visits are scheduled for April 23, 2026. Proposals are due by April 27, 2026.
EVALUATION CRITERIA
5- Ability to perform scope
- Commercial-like references
- Professionalism
- Competence
- Cost
REQUIRED DELIVERABLES
4- Sealed proposals
- Exhibit A Proposal Signature Page
- Exhibit B/C/D Bid Breakdown Sheets
- Insurance certificates
REQUIRED ATTACHMENTS
4- Exhibit A - Proposal Signature Page
- Exhibit B - Bid Breakdown Sheet 2026
- Exhibit C - Bid Breakdown Sheet 2027
- Exhibit D - Bid Breakdown Sheet 2028
REQUIRED STAFFING
employee classification
- Submit to
- David G. Dominguez Municipal Center, Attn: Village Hall, 1515 Channel Beach Avenue, Johnsburg, Illinois 60051
- Scope location
- Johnsburg, IL
- Reported agency
- Village of Johnsburg
Questions about this RFP
How do I respond to this RFP from Johnsburg village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: David G. Dominguez Municipal Center, Attn: Village Hall, 1515 Channel Beach Avenue, Johnsburg, Illinois 60051. For questions, contact V. Lamontagna.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Johnsburg village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is V. Lamontagna at (815) 385-6023. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: employee classification. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed proposals, Exhibit A Proposal Signature Page, Exhibit B/C/D Bid Breakdown Sheets, Insurance certificates. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to perform scope, commercial-like references, professionalism, competence, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Johnsburg village?
All active and historical solicitations from Johnsburg village are tracked and searchable. As a city agency, Johnsburg village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Proposal Signature Page, Exhibit B - Bid Breakdown Sheet 2026, Exhibit C - Bid Breakdown Sheet 2027, Exhibit D - Bid Breakdown Sheet 2028. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Johnsburg village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Johnsburg, IL. Review the full solicitation for detailed scope requirements.