Village of Hinsdale Contractual Lacrosse Programming RFP 2026
Hillsdale villageCity · Hillsdale village, IL- Due
- Aug 24, 2026
- Deadline passed
- Posted
- Aug 7, 2026
- Contract term
- 1 year
- Primary contact
- Mhayes
- (630) 789-7090
The 30-second brief
The Village of Hinsdale is seeking proposals for outdoor lacrosse programming services for boys and girls. The contract term is one year starting January 1, 2027, with three optional one-year extensions. Proposals are due August 24, 2026.
Electronic copy of proposal, Marketing designs, Branding plans, Background questionnaire, Insurance documentation
Proposed Methodology, Professional Qualifications, Sports Programming/Tournament Experience, Proposed Annual Compensation Level, Proposed Branding/Marketing Plan, Proposed Capital Improvements/Additional Partnerships, Ability to meet insurance requirements
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Summary
The Village of Hinsdale is seeking proposals for outdoor lacrosse programming services for boys and girls. The contract term is one year starting January 1, 2027, with three optional one-year extensions. Proposals are due August 24, 2026.
EVALUATION CRITERIA
7- Proposed Methodology
- Professional Qualifications
- Sports Programming/Tournament Experience
- Proposed Annual Compensation Level
- Proposed Branding/Marketing Plan
- Proposed Capital Improvements/Additional Partnerships
- Ability to meet insurance requirements
REQUIRED DELIVERABLES
5- Electronic copy of proposal
- Marketing designs
- Branding plans
- Background questionnaire
- Insurance documentation
REQUIRED ATTACHMENTS
4- Coversheet
- Qualifications & Experience
- Background Questionnaire
- Legal/Safety/Insurance/Financial documentation
- Submit to
- [email protected]
- Scope location
- Hinsdale, IL
- Reported agency
- Village of Hinsdale
Questions about this RFP
How do I respond to this RFP from Hillsdale village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mhayes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hillsdale village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mhayes at (630) 789-7090. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Electronic copy of proposal, Marketing designs, Branding plans, Background questionnaire, Insurance documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Methodology, Professional Qualifications, Sports Programming/Tournament Experience, Proposed Annual Compensation Level, Proposed Branding/Marketing Plan, Proposed Capital Improvements/Additio..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hillsdale village?
All active and historical solicitations from Hillsdale village are tracked and searchable. As a city agency, Hillsdale village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Coversheet, Qualifications & Experience, Background Questionnaire, Legal/Safety/Insurance/Financial documentation. Review the full document from Hillsdale village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hinsdale, IL. Review the full solicitation for detailed scope requirements.