Village of Glen Ellyn - Deck & Roof Replacement at Chamber of Commerce - 2026
Glen Ellyn villageCity · Glen Ellyn, IL- Due
- Jul 14, 2026
- Deadline passed
- Posted
- Jun 18, 2026
- Duration
- 3 months
- Primary contact
- Michael Bills
- (630) 469-6250
The 30-second brief
The Village of Glen Ellyn is requesting proposals for the deck and roof replacement at the Chamber of Commerce building located at 810 N Main St, Glen Ellyn, IL. The scope of work includes the layover of all roof sections, installation of a Modified Bitumen Roofing System, removal and replacement of the existing roof deck and substructure on the lower roof section, and in-kind replacement of railings and posts using KDAT pressure-treated wood. Contractors are also responsible for preparing and submitting permit documents, traffic control, site restoration, and potential stamped architectural or engineering construction drawings. Proposals are due by July 14, 2026, at 10:00 AM, with a mandatory pre-proposal walk-through meeting scheduled for June 30, 2026, at 10:30 AM. A proposal bond or certified check of 5% is required, along with performance and payment bonds upon award.
Modified Bitumen Roofing System, Removal and replacement of existing roof deck and substructure on lower roof section, In-kind replacement of KDAT pressure-treated wood decking and railings, Re-installing coping tiles and new termination bars, Stamped architectural/engineering construction drawings if required
Responsiveness to RFP, Ability to Perform Required Services, Experience and Relevant Knowledge, Cost Proposal, Optional Interviews and/or Site Visits
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Summary
The Village of Glen Ellyn is requesting proposals for the deck and roof replacement at the Chamber of Commerce building located at 810 N Main St, Glen Ellyn, IL. The scope of work includes the layover of all roof sections, installation of a Modified Bitumen Roofing System, removal and replacement of the existing roof deck and substructure on the lower roof section, and in-kind replacement of railings and posts using KDAT pressure-treated wood.
Contractors are also responsible for preparing and submitting permit documents, traffic control, site restoration, and potential stamped architectural or engineering construction drawings. Proposals are due by July 14, 2026, at 10:00 AM, with a mandatory pre-proposal walk-through meeting scheduled for June 30, 2026, at 10:30 AM. A proposal bond or certified check of 5% is required, along with performance and payment bonds upon award.
EVALUATION CRITERIA
5- Responsiveness to RFP
- Ability to Perform Required Services
- Experience and Relevant Knowledge
- Cost Proposal
- Optional Interviews and/or Site Visits
REQUIRED DELIVERABLES
Modified Bitumen Roofing System, Removal and replacement of existing roof deck and substructure on lower roof section, In-kind replacement of KDAT pressure-treated wood decking and railings, Re-installing coping tiles and new termination bars, Stamped architectural/engineering construction drawings if required
REQUIRED ATTACHMENTS
15- Certified check or proposal bond
- Cover Letter
- Table of Contents
- Respondent Background
- Proposed Scope of Services
- Proposed Schedule of Implementation
- References
- Cost Proposal
- License to Provide Service in Illinois and Disclosures
- Respondent Certification
- Respondent Non-Collusion Certification
- Tax Compliance Affidavit
- Organization of Proposing Firm
- Conflict of Interest
- Disqualifications of Certain Contractors
- Submit to
- [email protected]
- Scope location
- Glen Ellyn, IL
- Reported agency
- Village of Glen Ellyn
Questions about this RFP
How do I respond to this RFP from Glen Ellyn village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Michael Bills.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Glen Ellyn village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Bills at (630) 469-6250. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Modified Bitumen Roofing System, Removal and replacement of existing roof deck and substructure on lower roof section, In-kind replacement of KDAT pressure-treated wood decking and railings, Re-installing coping tiles and new termination bars, Stamped architectural/engineering construction drawings. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to RFP, Ability to Perform Required Services, Experience and Relevant Knowledge, Cost Proposal, Optional Interviews and/or Site Visits" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Glen Ellyn village?
All active and historical solicitations from Glen Ellyn village are tracked and searchable. As a city agency, Glen Ellyn village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certified check or proposal bond, Cover Letter, Table of Contents, Respondent Background, Proposed Scope of Services, Proposed Schedule of Implementation, References, Cost Proposal, License to Provide. Review the full document from Glen Ellyn village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Glen Ellyn, IL. Review the full solicitation for detailed scope requirements.