Village of Churchville Village Hall Roof Replacement Bid 2026 - Contract #1: General
Village of ChurchvilleCity · Riga, NY- Due
- Apr 14, 2026
- Deadline passed
- Posted
- Mar 17, 2026
- Duration
- 4 months
- Primary contact
- Stacy L. Stanton
- (585) 293-3720
The 30-second brief
The Village of Churchville is soliciting bids for the Village Hall Roof Replacement project, designated as Contract #1: General. The scope of work involves the complete removal of the existing asphalt roofing system and the installation of new aggregate coated metal roof panels at the Village Hall located at 23 East Buffalo Street. Bidders are required to provide bid security and are encouraged, though not required, to attend a pre-bid conference. Evaluation will be based on the low bidder, though the owner reserves the right to reject any or all bids. Submissions are due by April 14, 2026, at 11:00 AM, and can be submitted to the Village Office or via the Avalon plan room website.
Complete roof replacement work; removal of existing asphalt roofing system and installation of aggregate coated metal roof panels.
Owner reserves right to reject any or all bids, waive informalities, make award to other than the low bidder, and limit the award amount.
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Summary
The Village of Churchville is soliciting bids for the Village Hall Roof Replacement project, designated as Contract #1: General.
The scope of work involves the complete removal of the existing asphalt roofing system and the installation of new aggregate coated metal roof panels at the Village Hall located at 23 East Buffalo Street. Bidders are required to provide bid security and are encouraged, though not required, to attend a pre-bid conference. Evaluation will be based on the low bidder, though the owner reserves the right to reject any or all bids. Submissions are due by April 14, 2026, at 11:00 AM, and can be submitted to the Village Office or via the Avalon plan room website.
EVALUATION CRITERIA
4- Owner reserves right to reject any or all bids
- Waive informalities
- Make award to other than the low bidder
- Limit the award amount
REQUIRED DELIVERABLES
Complete roof replacement work; removal of existing asphalt roofing system and installation of aggregate coated metal roof panels.
REQUIRED ATTACHMENTS
3- Bidding Documents
- Bid security
- Pre-bid conference attendance
- Submit to
- Village Office, 23 East Buffalo Street, Churchville, NY 14428; https://www.avalonroch-planroom.com
- Scope location
- Churchville, NY
Questions about this BID
How do I respond to this Bid from Village of Churchville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Village Office, 23 East Buffalo Street, Churchville, NY 14428; https://www.avalonroch-planroom.com. For questions, contact Stacy L. Stanton.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Village of Churchville in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stacy L. Stanton at (585) 293-3720. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete roof replacement work; removal of existing asphalt roofing system and installation of aggregate coated metal roof panels.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Owner reserves right to reject any or all bids, waive informalities, make award to other than the low bidder, and limit the award amount." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Churchville?
All active and historical solicitations from Village of Churchville are tracked and searchable. As a city agency, Village of Churchville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidding Documents, bid security, pre-bid conference attendance. Review the full document from Village of Churchville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Churchville, NY. Review the full solicitation for detailed scope requirements.