Village of Buchanan 2026 Gate Valve and Hydrant Replacement Contract RFP
Village of BuchananCity · Buchanan, NY- Due
- Sep 17, 2026
- Deadline passed
- Posted
- Aug 1, 2026
- Contract term
- 2 years
- Primary contact
- Marcus Serrano
- (914) 737-1033
The 30-second brief
The Village of Buchanan, NY is requesting proposals for the 2026 Gate Valve and Hydrant Replacement Contract. The scope of work involves furnishing all labor, materials, and equipment to replace existing 6”, 8”, 10”, and 12” gate valves and fire hydrants throughout the Village as part of scheduled or emergency work. Specific tasks include saw cutting asphalt and concrete, excavation, shoring, furnishing and installing valve boxes and covers, backfilling, roadway restoration, and disinfection/testing. The contract duration is 24 months with a one-year renewal option. Bidders must pay prevailing wages (PRC# 2026024775) and provide proof of insurance. Sealed proposals are due by September 17, 2026.
Bid Proposal, Schedule of Values, Certificate of Registration, Insurance Documents, Non-Collusion Statement, Hold Harmless Agreement
Lowest responsible bidder based on qualifications, experience, organization, finances, and past performance
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Summary
The Village of Buchanan, NY is requesting proposals for the 2026 Gate Valve and Hydrant Replacement Contract.
The scope of work involves furnishing all labor, materials, and equipment to replace existing 6”, 8”, 10”, and 12” gate valves and fire hydrants throughout the Village as part of scheduled or emergency work. Specific tasks include saw cutting asphalt and concrete, excavation, shoring, furnishing and installing valve boxes and covers, backfilling, roadway restoration, and disinfection/testing. The contract duration is 24 months with a one-year renewal option. Bidders must pay prevailing wages (PRC# 2026024775) and provide proof of insurance. Sealed proposals are due by September 17, 2026.
EVALUATION CRITERIA
5- Lowest responsible bidder based on qualifications
- Experience
- Organization
- Finances
- Past performance
REQUIRED DELIVERABLES
6- Bid Proposal
- Schedule of Values
- Certificate of Registration
- Insurance Documents
- Non-Collusion Statement
- Hold Harmless Agreement
REQUIRED ATTACHMENTS
4- Notice to Bidders
- Request for Proposal forms
- Prevailing Wage Rates
- Technical Specifications
REQUIRED STAFFING
Foreman, Flaggers
- Submit to
- Office of the Village Clerk, 236 Tate Avenue, Buchanan, New York 10511
- Duration
- 36 months
- Scope location
- Buchanan, NY
Questions about this RFP
How do I respond to this RFP from Village of Buchanan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Village Clerk, 236 Tate Avenue, Buchanan, New York 10511. For questions, contact Marcus Serrano.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Buchanan in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marcus Serrano at (914) 737-1033. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Foreman, Flaggers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal, Schedule of Values, Certificate of Registration, Insurance Documents, Non-Collusion Statement, Hold Harmless Agreement. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder based on qualifications, experience, organization, finances, and past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Buchanan?
All active and historical solicitations from Village of Buchanan are tracked and searchable. As a city agency, Village of Buchanan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Notice to Bidders, Request for Proposal forms, Prevailing Wage Rates, Technical Specifications. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Village of Buchanan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buchanan, NY. Review the full solicitation for detailed scope requirements.