Vigo County School Corporation - 2027 Network Hardware and AP Replacement RFP - 270002084
Vigo County School CorporationSchool · Terre Haute, IN- Due
- Dec 3, 2026
- 31 days left
- Posted
- Oct 19, 2026
- Contract term
- 5 years
- Primary contact
- Kathy Lady
- (812) 462-4011
The 30-second brief
Vigo County School Corporation invites proposals for the 2027 Network Hardware and AP Replacement project under FCC Form 470 application number 270002084. The scope includes switches, wireless access points, software licenses, cables, connectors, modules, antennas, and installation services across multiple school district building sites in West Terre Haute and Terre Haute, Indiana. Required items include approximately 83 switches, 594 new wireless access points with installation, 772 licenses for existing access points, and 176 antennas and related components. Proposals are due by December 3, 2026, at 2:00 PM EST, with a vendor question meeting scheduled for November 12, 2026, at Terre Haute South Vigo High School. Evaluation criteria comprise cost of E-Rate eligible goods and services, technical architecture and system compatibility, vendor experience, K-12 references, support, warranty, and project schedule.
CW9174I-CFG Cisco Wireless 9174I, C9350-48HX Cisco C9350 48-port switch, C9350-NM-8Y= spare module, PWR-C2-850WAC-I/2 power supply, STACK-T1A-1M stacking cable, CAB-SPWR-35CM stack power cable, CAB-CONSOLE-USB-C console cable, SFP modules, E3N-CW-E Cisco Wireless Essentials licenses, E3N-AIRWLN-ED-E DNA EDU licenses, C9350-OS-ESS feature license, E3N-CS-AC1-L-E switching essentials licenses, INSTALL-AP turnkey removal and installation services
Cost of E-Rate Eligible Goods & Services (35 Points), Technical Architecture & System Compatibility (30 Points), Vendor Experience & K-12 References (20 Points), Support, Warranty & Project Schedule (15 Points)
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Summary
Vigo County School Corporation invites proposals for the 2027 Network Hardware and AP Replacement project under FCC Form 470 application number 270002084.
The scope includes switches, wireless access points, software licenses, cables, connectors, modules, antennas, and installation services across multiple school district building sites in West Terre Haute and Terre Haute, Indiana. Required items include approximately 83 switches, 594 new wireless access points with installation, 772 licenses for existing access points, and 176 antennas and related components. Proposals are due by December 3, 2026, at 2:00 PM EST, with a vendor question meeting scheduled for November 12, 2026, at Terre Haute South Vigo High School. Evaluation criteria comprise cost of E-Rate eligible goods and services, technical architecture and system compatibility, vendor experience, K-12 references, support, warranty, and project schedule.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- CW9174I-CFG Cisco Wireless 9174I
- C9350-48HX Cisco C9350 48-port switch
- C9350-NM-8Y= spare module
- PWR-C2-850WAC-I/2 power supply
- STACK-T1A-1M stacking cable
- CAB-SPWR-35CM stack power cable
- CAB-CONSOLE-USB-C console cable
- SFP modules
- E3N-CW-E Cisco Wireless Essentials licenses
- E3N-AIRWLN-ED-E DNA EDU licenses
- C9350-OS-ESS feature license
- E3N-CS-AC1-L-E switching essentials licenses
- INSTALL-AP turnkey removal and installation services
REQUIRED ATTACHMENTS
9- Transmittal Letter
- Business Proposal
- Technical Proposal
- Cost Proposal
- Separate redacted or public viewing version of confidential information
- References
- Indiana Secretary of State documentation
- Financial statements
- Authorizing document
- Submit to
- [email protected]
- Scope location
- West Terre Haute, IN
Questions about this RFP
How do I respond to this RFP from Vigo County School Corporation?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kathy Lady.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Vigo County School Corporation in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathy Lady at (812) 462-4011. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: CW9174I-CFG Cisco Wireless 9174I, C9350-48HX Cisco C9350 48-port switch, C9350-NM-8Y= spare module, PWR-C2-850WAC-I/2 power supply, STACK-T1A-1M stacking cable, CAB-SPWR-35CM stack power cable, CAB-CONSOLE-USB-C console cable, SFP modules, E3N-CW-E Cisco Wireless Essentials licenses, E3N-AIRWLN-ED-E. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of E-Rate Eligible Goods & Services (35 Points), Technical Architecture & System Compatibility (30 Points), Vendor Experience & K-12 References (20 Points), Support, Warranty & Project Schedule (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Vigo County School Corporation?
All active and historical solicitations from Vigo County School Corporation are tracked and searchable. As a school agency, Vigo County School Corporation regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Business Proposal, Technical Proposal, Cost Proposal, separate redacted or public viewing version of confidential information, references, Indiana Secretary of State documentation,. Review the full document from Vigo County School Corporation for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Terre Haute, IN. Review the full solicitation for detailed scope requirements.