Ventura County Transportation Commission - On-Call Weed Abatement, Debris Removal and Related Property Maintenance - RFP 2027
Ventura County Transportation CommissionSpecial District · Camarillo, CA- Due
- Jan 8, 2027
- 57 days left
- Posted
- Nov 9, 2026
- Contract term
- 3 years
- Primary contact
- Dolores Lopez
The 30-second brief
Ventura County Transportation Commission seeks qualified contractors to establish an on-call contractor bench for mechanical and chemical weed abatement, debris collection and disposal, tree pruning and removal, arborist services, and property maintenance on railroad rights-of-way and related properties in Ventura County, California. Services include labor, supervision, equipment, supplies, and coordination with VCTC and affected railroads. The initial service term is May 1, 2027 through June 30, 2030, with two one-year options through June 30, 2032. Proposals are due by January 8, 2027, at 5:00 p.m. Pacific Time. An optional pre-proposal meeting is scheduled for November 19, 2026, and written questions are due by December 3, 2026.
Signed Technical Proposal PDF, Separately signed Cost Proposal PDF using Attachment C
Comparable experience and references (20), Work plan and quality control (30), Safety and railroad coordination (20), Staffing, equipment, and readiness (20), Cost proposal (10)
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Summary
Ventura County Transportation Commission seeks qualified contractors to establish an on-call contractor bench for mechanical and chemical weed abatement, debris collection and disposal, tree pruning and removal, arborist services, and property maintenance on railroad rights-of-way and related properties in Ventura County, California.
Services include labor, supervision, equipment, supplies, and coordination with VCTC and affected railroads. The initial service term is May 1, 2027 through June 30, 2030, with two one-year options through June 30, 2032. Proposals are due by January 8, 2027, at 5:00 p.m. Pacific Time. An optional pre-proposal meeting is scheduled for November 19, 2026, and written questions are due by December 3, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Signed Technical Proposal PDF, Separately signed Cost Proposal PDF using Attachment C
REQUIRED ATTACHMENTS
8- Cover letter
- Technical Proposal
- References
- Qualifications
- Insurance confirmation
- Subcontractors
- Attachment D
- Cost Proposal
REQUIRED STAFFING
7- Submit to
- [email protected]
- Duration
- 62 months
- Scope location
- Ventura County, CA
Questions about this RFP
How do I respond to this RFP from Ventura County Transportation Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 8, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Dolores Lopez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ventura County Transportation Commission in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dolores Lopez. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Working foreman, Abatement and debris laborer, Equipment operator or truck driver, Qualified pesticide applicator, Minor repair technician, ISA Certified Arborist, Tree trimmer/climber. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Technical Proposal PDF, Separately signed Cost Proposal PDF using Attachment C. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Comparable experience and references (20), Work plan and quality control (30), Safety and railroad coordination (20), Staffing, equipment, and readiness (20), Cost proposal (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ventura County Transportation Commission?
All active and historical solicitations from Ventura County Transportation Commission are tracked and searchable. As a special district agency, Ventura County Transportation Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 8, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Technical Proposal, References, Qualifications, Insurance confirmation, Subcontractors, Attachment D, Cost Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Ventura County Transportation Commission for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ventura County, CA. Review the full solicitation for detailed scope requirements.