Vail Unified School District RFP 26-009-30 Hood Cleaning and Inspection Services 2026
Vail Unified DistrictSchool · Vail, AZ- Due
- Mar 20, 2026
- Deadline passed
- Posted
- Feb 2, 2026
- Contract term
- 1 year
- Primary contact
- Tori Gamble
The 30-second brief
Vail Unified School District No. 20 is seeking proposals for professional commercial kitchen exhaust hood system cleaning and inspection services. The contract will be for a period of one year with options for renewal for up to four additional one-year terms. Services include cleaning of hood canopies, ductwork, exhaust fans, roof-mounted fan units, and associated components for ovens and stoves.
Hood cleaning and inspection services, Complete proposal including cost proposal information on USB/flash drive, One (1) original and three (3) copies of the proposal, Vendor Application, IRS Form W-9, Insurance Documentation, Deviations and Exceptions Form, Confidential/Proprietary Submittals Form, Offer and Acceptance Form, Non-collusion Affidavit, Conflict of Interest Form, References.
Cost, Cleaning Process, Qualifications, Personnel and Certifications, References
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Summary
Vail Unified School District No. 20 is seeking proposals for professional commercial kitchen exhaust hood system cleaning and inspection services.
The contract will be for a period of one year with options for renewal for up to four additional one-year terms. Services include cleaning of hood canopies, ductwork, exhaust fans, roof-mounted fan units, and associated components for ovens and stoves.
EVALUATION CRITERIA
5- Cost
- Cleaning Process
- Qualifications
- Personnel and Certifications
- References
REQUIRED DELIVERABLES
12- Hood cleaning and inspection services
- Complete proposal including cost proposal information on USB/flash drive
- One (1) original and three (3) copies of the proposal
- Vendor Application
- IRS Form W-9
- Insurance Documentation
- Deviations and Exceptions Form
- Confidential/Proprietary Submittals Form
- Offer and Acceptance Form
- Non-collusion Affidavit
- Conflict of Interest Form
- References
REQUIRED ATTACHMENTS
8- Offer and Acceptance Form
- Non-collusion Affidavit
- Conflict of Interest Form
- Vail Vendor Application
- Signed I.R.S. W-9 Form
- Insurance Documentation
- Deviations and Exceptions Form
- Confidential/Proprietary Submittals Form
REQUIRED STAFFING
Key Personnel, Local Representative
- Submit to
- Vail Unified School District No. 20, Calvin Baker Leadership Center, Purchasing Office, 13801 E Benson Highway, Ste B, Vail, Arizona 85641
- Duration
- 60 months
- Scope location
- Vail, Arizona
- Reported agency
- Vail Unified School District No. 20
Questions about this RFP
How do I respond to this RFP from Vail Unified District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Vail Unified School District No. 20, Calvin Baker Leadership Center, Purchasing Office, 13801 E Benson Highway, Ste B, Vail, Arizona 85641. For questions, contact Tori Gamble.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Vail Unified District in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tori Gamble. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Key Personnel, Local Representative. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Hood cleaning and inspection services, Complete proposal including cost proposal information on USB/flash drive, One (1) original and three (3) copies of the proposal, Vendor Application, IRS Form W-9, Insurance Documentation, Deviations and Exceptions Form, Confidential/Proprietary Submittals Form,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Cleaning Process, Qualifications, Personnel and Certifications, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Vail Unified District?
All active and historical solicitations from Vail Unified District are tracked and searchable. As a school agency, Vail Unified District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offer and Acceptance Form, Non-collusion Affidavit, Conflict of Interest Form, Vail Vendor Application, Signed I.R.S. W-9 Form, Insurance Documentation, Deviations and Exceptions Form, Confidential/Pr. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Vail Unified District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vail, Arizona. Review the full solicitation for detailed scope requirements.