Vail Unified School District No. 20 RFP 27-002-31 Food Service Management 2026
Vail Unified DistrictSchool · Vail, AZ- Due
- Mar 26, 2026
- Deadline passed
- Posted
- Feb 12, 2026
- Contract term
- 1 year
- Primary contact
- Tori Gamble
- (520) 879-2028
The 30-second brief
Vail Unified School District No. 20 is seeking proposals from qualified Food Service Management Companies (FSMC) to operate its National School Lunch Program (NSLP), School Breakfast Program (SBP), Fresh Fruit and Vegetable Program (FFVP), Seamless Summer Option (SSO), vending machines, and concession stands. The selected FSMC will be responsible for management of food services staff, operational and technical support, and financial management of the program.
Offer and Award Form, Attachment 7.1 - Contract Pricing Summary, Attachment 7.2 - Offeror's Approach and Implementation Plan, Attachment 7.3 - Labor Costs, Attachment 7.4 - Financial Projected Worksheet, Attachment 7.5 - Schedule of Terms for the FSMC Guarantee, Attachment 7.6 - 21-Day Cycle Menus, Attachment 7.7 - Offeror's Internal Accounting Process, Attachment 7.8 - Offeror's Farm to School/Geographical Preference Option, Attachment 7.9 - Offeror's Food Services Program List/Qualifications, Attachment 7.10 - Offeror's References, Attachment 7.11 - Offeror's Discontinued or Terminated Services, Attachment 7.12 - Offeror's Organization Chart, Attachment 7.13 - Offeror's Personnel Information, Attachment 7.14 - Offeror's Drug Free Workplace Policy, Attachment 7.15 - Offeror's Staffing Schedule, Attachment 7.16 - Offeror's Training Program, Attachment 7.17 - Certification Regarding Lobbying and Disclosure of Lobbying Activities, Attachment 7.18 - Certificate of Independent Price Determination, Attachment 7.19 - Deviations and Exceptions, Attachment 7.20 - Confidential/Proprietary Form, Attachment 7.21 - Non-Collusion Affidavit, Attachment 7.22 - W-9 Form
Hear what Vail Unified District plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Vail Unified School District No. 20 is seeking proposals from qualified Food Service Management Companies (FSMC) to operate its National School Lunch Program (NSLP), School Breakfast Program (SBP), Fresh Fruit and Vegetable Program (FFVP), Seamless Summer Option (SSO), vending machines, and concession stands.
The selected FSMC will be responsible for management of food services staff, operational and technical support, and financial management of the program.
REQUIRED DELIVERABLES
Offer and Award Form, Attachment 7.1 - Contract Pricing Summary, Attachment 7.2 - Offeror's Approach and Implementation Plan, Attachment 7.3 - Labor Costs, Attachment 7.4 - Financial Projected Worksheet, Attachment 7.5 - Schedule of Terms for the FSMC Guarantee, Attachment 7.6 - 21-Day Cycle Menus, Attachment 7.7 - Offeror's Internal Accounting Process, Attachment 7.8 - Offeror's Farm to School/Geographical Preference Option, Attachment 7.9 - Offeror's Food Services Program List/Qualifications, Attachment 7.10 - Offeror's References, Attachment 7.11 - Offeror's Discontinued or Terminated Services, Attachment 7.12 - Offeror's Organization Chart, Attachment 7.13 - Offeror's Personnel Information, Attachment 7.14 - Offeror's Drug Free Workplace Policy, Attachment 7.15 - Offeror's Staffing Schedule, Attachment 7.16 - Offeror's Training Program, Attachment 7.17 - Certification Regarding Lobbying and Disclosure of Lobbying Activities, Attachment 7.18 - Certificate of Independent Price Determination, Attachment 7.19 - Deviations and Exceptions, Attachment 7.20 - Confidential/Proprietary Form, Attachment 7.21 - Non-Collusion Affidavit, Attachment 7.22 - W-9 Form
REQUIRED ATTACHMENTS
23- Attachment 7.1
- Attachment 7.2
- Attachment 7.3
- Attachment 7.4
- Attachment 7.5
- Attachment 7.6
- Attachment 7.7
- Attachment 7.8
- Attachment 7.9
- Attachment 7.10
- Attachment 7.11
- Attachment 7.12
- Attachment 7.13
- Attachment 7.14
- Attachment 7.15
- Attachment 7.16
- Attachment 7.17
- Attachment 7.18
- Attachment 7.19
- Attachment 7.20
- Attachment 7.21
- Attachment 7.22
- Attachment 7.23
- Submit to
- Calvin Baker Leadership Center, 13801 E. Benson Highway Suite B, Vail, AZ 85641
- Duration
- 12 months
- Reported agency
- Vail Unified School District No. 20
Questions about this RFP
How do I respond to this RFP from Vail Unified District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Calvin Baker Leadership Center, 13801 E. Benson Highway Suite B, Vail, AZ 85641. For questions, contact Tori Gamble.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Vail Unified District in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tori Gamble at (520) 879-2028. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Offer and Award Form, Attachment 7.1 - Contract Pricing Summary, Attachment 7.2 - Offeror's Approach and Implementation Plan, Attachment 7.3 - Labor Costs, Attachment 7.4 - Financial Projected Worksheet, Attachment 7.5 - Schedule of Terms for the FSMC Guarantee, Attachment 7.6 - 21-Day Cycle Menus,. Proposals should clearly address how each deliverable will be met.
Show 3 more questions
Where can I find more RFPs from Vail Unified District?
All active and historical solicitations from Vail Unified District are tracked and searchable. As a school agency, Vail Unified District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 7.1, Attachment 7.2, Attachment 7.3, Attachment 7.4, Attachment 7.5, Attachment 7.6, Attachment 7.7, Attachment 7.8, Attachment 7.9, Attachment 7.10, Attachment 7.11, Attachment 7.12, Attac. Review the full document from Vail Unified District for the complete list.