Utica City School District Universal Pre-Kindergarten Program RFP
Utica City School DistrictSchool · Utica, NY- Due
- May 18, 2026
- Deadline passed
- Posted
- May 4, 2026
- Contract term
- 3 years
- Primary contact
- Trina Falchi
The 30-second brief
Utica City School District is seeking proposals from eligible agencies to provide Universal Pre-Kindergarten Program services for 4-year-old children for the 2026-2027, 2027-2028, and 2028-2029 school years. The program will operate five days a week for approximately 180 days, following the district's instructional calendar.
Universal Pre-Kindergarten Program Services
Eligible agency's capacity, ease of utilization and accessibility, capacity for staff development, staffing patterns and qualifications, health and safety codes compliance, anticipated fiscal share and resources, current program design and experience, fiscal solvency, staff stability, mission/philosophy statements, record management, administrative structure, experience with children with disabilities, experience with limited English proficient children and families, children's progress, demonstrated effectiveness.
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Summary
Utica City School District is seeking proposals from eligible agencies to provide Universal Pre-Kindergarten Program services for 4-year-old children for the 2026-2027, 2027-2028, and 2028-2029 school years.
The program will operate five days a week for approximately 180 days, following the district's instructional calendar.
EVALUATION CRITERIA
16- Eligible agency's capacity
- Ease of utilization and accessibility
- Capacity for staff development
- Staffing patterns and qualifications
- Health and safety codes compliance
- Anticipated fiscal share and resources
- Current program design and experience
- Fiscal solvency
- Staff stability
- Mission/philosophy statements
- Record management
- Administrative structure
- Experience with children with disabilities
- Experience with limited English proficient children and families
- Children's progress
- Demonstrated effectiveness
REQUIRED DELIVERABLES
Universal Pre-Kindergarten Program Services
REQUIRED ATTACHMENTS
7- Part I, RFP Information
- Part II, Proposal for Submission
- Part III, Cost Proposal Form
- Exhibit "A" Form of Contract
- Exhibit "B" NYS Universal Pre-Kindergarten Program Required Components Document
- Exhibit "C" NYS Universal Pre-Kindergarten Program Required Instructional Components Document
- Statement of Compliance
REQUIRED STAFFING
6- Submit to
- 929 York St., Utica, New York 13502
- Duration
- 36 months
- Scope location
- Utica, NY
Questions about this RFP
How do I respond to this RFP from Utica City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 929 York St., Utica, New York 13502. For questions, contact Trina Falchi.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Utica City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Trina Falchi. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: UPK Program Director/CEO, UPK teachers and aides, Site directors, Administrator/Site Coordinator, other key personnel, on-site education director. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Universal Pre-Kindergarten Program Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Eligible agency's capacity, ease of utilization and accessibility, capacity for staff development, staffing patterns and qualifications, health and safety codes compliance, anticipated fiscal share an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Utica City School District?
All active and historical solicitations from Utica City School District are tracked and searchable. As a school agency, Utica City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Part I, RFP Information; Part II, Proposal for Submission; Part III, Cost Proposal Form; Exhibit "A" Form of Contract; Exhibit "B" NYS Universal Pre-Kindergarten Program Required Components Document;. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Utica City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Utica, NY. Review the full solicitation for detailed scope requirements.