Utica City School District Coach Bus Transportation Services RFP #2027-001A
Utica City School DistrictSchool · Utica, NY- Due
- Sep 17, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Contract term
- 3 years
- Primary contact
- Noah Cohen
The 30-second brief
The Utica City School District is soliciting proposals for student coach bus transportation services for a three-year period, covering extracurricular and school-related events. The contract term begins September 1, 2026, through June 30, 2027, with potential renewals for an additional two-year period. The scope includes providing management, support systems, and vehicles (coach buses) that meet New York State Department of Transportation and Education Department standards. Vendors are responsible for all fuel, maintenance, and employing qualified drivers who meet Article 19-A requirements. Evaluation criteria include previous experience (10 points), safety programs (20 points), accident records (20 points), and overall cost (10 points). A pre-proposal conference is scheduled for September 7, 2026, at 9 A.M. Proposals are due by September 17, 2026, at 2 P.M.
One original proposal, Five copies of the proposal, Financial statements, Certificate of insurance, Performance bond proof, NYS DOT Bus Inspection System Operator Profile, Article 19A Motor Carrier/Annual Statistical Reports, Professional references, Non-collusion certification, Disclosure statement
Previous experience (10), Management evaluation (5), Safety programs (20), Accident record (20), Driving history of employees (15), Inspection records/NYS DOT BUSNET score (5), Maintenance schedule (5), Financial analysis (5), Insurance and bonding compliance (5), Overall cost (10)
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Summary
The Utica City School District is soliciting proposals for student coach bus transportation services for a three-year period, covering extracurricular and school-related events.
The contract term begins September 1, 2026, through June 30, 2027, with potential renewals for an additional two-year period. The scope includes providing management, support systems, and vehicles (coach buses) that meet New York State Department of Transportation and Education Department standards. Vendors are responsible for all fuel, maintenance, and employing qualified drivers who meet Article 19-A requirements. Evaluation criteria include previous experience (10 points), safety programs (20 points), accident records (20 points), and overall cost (10 points). A pre-proposal conference is scheduled for September 7, 2026, at 9 A.M. Proposals are due by September 17, 2026, at 2 P.M.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- One original proposal
- Five copies of the proposal
- Financial statements
- Certificate of insurance
- Performance bond proof
- NYS DOT Bus Inspection System Operator Profile
- Article 19A Motor Carrier/Annual Statistical Reports
- Professional references
- Non-collusion certification
- Disclosure statement
REQUIRED ATTACHMENTS
4- Attachment #1 - Standard Contract
- Attachment #2 - Program Sites and Bus Routes
- Attachment #3 - School Bus Safety Drills Policy
- Exhibit A - Price Rates
REQUIRED STAFFING
5- Submit to
- Business Office, Utica City School District, 929 York Street, Utica, NY 13502
- Duration
- 60 months
- Scope location
- Utica, NY
Questions about this RFP
How do I respond to this RFP from Utica City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Business Office, Utica City School District, 929 York Street, Utica, NY 13502. For questions, contact Noah Cohen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Utica City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Noah Cohen. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: bus driver, bus monitor, bus attendant, terminal manager, safety supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: One original proposal, Five copies of the proposal, Financial statements, Certificate of insurance, Performance bond proof, NYS DOT Bus Inspection System Operator Profile, Article 19A Motor Carrier/Annual Statistical Reports, Professional references, Non-collusion certification, Disclosure statement. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Previous experience (10), Management evaluation (5), Safety programs (20), Accident record (20), Driving history of employees (15), Inspection records/NYS DOT BUSNET score (5), Maintenance schedule (5..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Utica City School District?
All active and historical solicitations from Utica City School District are tracked and searchable. As a school agency, Utica City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment #1 - Standard Contract, Attachment #2 - Program Sites and Bus Routes, Attachment #3 - School Bus Safety Drills Policy, Exhibit A - Price Rates. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Utica City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Utica, NY. Review the full solicitation for detailed scope requirements.