Utica City School District - Transportation of Pupils - Special Transportation Run 2026
Utica City School DistrictSchool · Utica, NY- Due
- Sep 25, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Dr. Kathleen Davis
The 30-second brief
Utica City School District is seeking bids for a special transportation run for the remainder of the 2026-27 school year, from October 9, 2026, through June 30, 2027. The scope involves transporting a student to and from Monroe Community Hospital at 435 East Henrietta Road, Rochester, NY, and the Mary Cariola School located at 1000 Elmwood Ave, Rochester, NY. The vendor must provide a wheelchair-accessible vehicle equipped with a harness, two-way radios, digital cameras, and a nurse aide to accompany the student. Bids are due by September 25, 2026, at 10:00 a.m. The award will be based on the lowest responsive and responsible bid.
Special student transportation run between Monroe Community Hospital in Rochester, NY and Mary Cariola School, Wheelchair-accessible vehicle with harness, Nurse aide accompaniment, Two-way radios, Digital video surveillance cameras, Bus tracker app
Lowest responsive and responsible bid
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Summary
Utica City School District is seeking bids for a special transportation run for the remainder of the 2026-27 school year, from October 9, 2026, through June 30, 2027.
The scope involves transporting a student to and from Monroe Community Hospital at 435 East Henrietta Road, Rochester, NY, and the Mary Cariola School located at 1000 Elmwood Ave, Rochester, NY. The vendor must provide a wheelchair-accessible vehicle equipped with a harness, two-way radios, digital cameras, and a nurse aide to accompany the student. Bids are due by September 25, 2026, at 10:00 a.m. The award will be based on the lowest responsive and responsible bid.
EVALUATION CRITERIA
Lowest responsive and responsible bid
REQUIRED DELIVERABLES
7- Special student transportation run between Monroe Community Hospital in Rochester
- NY and Mary Cariola School
- Wheelchair-accessible vehicle with harness
- Nurse aide accompaniment
- Two-way radios
- Digital video surveillance cameras
- Bus tracker app
REQUIRED ATTACHMENTS
4- Bid Proposal Form
- Non-Collusion Bidding Certification
- Iran Divestment Act Certification
- List of Vehicles
REQUIRED STAFFING
5- Submit to
- 929 York Street, Utica, NY 13502
- Duration
- 9 months
- Scope location
- Utica, NY
Questions about this BID
How do I respond to this Bid from Utica City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 929 York Street, Utica, NY 13502. For questions, contact Dr. Kathleen Davis.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Utica City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dr. Kathleen Davis. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: drivers, mechanics, bus aides, terminal manager, safety supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Special student transportation run between Monroe Community Hospital in Rochester, NY and Mary Cariola School, Wheelchair-accessible vehicle with harness, Nurse aide accompaniment, Two-way radios, Digital video surveillance cameras, Bus tracker app. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Utica City School District?
All active and historical solicitations from Utica City School District are tracked and searchable. As a school agency, Utica City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal Form, Non-Collusion Bidding Certification, Iran Divestment Act Certification, List of Vehicles. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Utica City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Utica, NY. Review the full solicitation for detailed scope requirements.