Utica City School District Coach Bus Transportation Services RFP #2027-001
Utica City School DistrictSchool · Utica, NY- Due
- Aug 28, 2026
- Deadline passed
- Posted
- Jul 30, 2026
- Contract term
- 3 years
- Primary contact
- Noah Cohen
The 30-second brief
The Utica City School District is soliciting proposals for student coach bus transportation services for a three-year term from September 1, 2026, to June 30, 2029. Proposals are due by August 28, 2026.
One original proposal, Five copies of the proposal, Electronic copy via email, Statement of proposer qualifications, Financial proof, Insurance certificate, Performance bond letter of surety, NYS DOT Bus Inspection System Operator Profile, Article 19A Motor Carrier/Annual Statistical Reports
Previous experience (10 points), Management evaluation (5 points), Safety programs (20 points), Accident record (20 points), Driving history of employees (15 points), Inspection records (5 points), Maintenance schedule (5 points), Financial analysis (5 points), Compliance with insurance/bonding (5 points), Overall cost (10 points)
Hear what Utica City School District plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Utica City School District is soliciting proposals for student coach bus transportation services for a three-year term from September 1, 2026, to June 30, 2029. Proposals are due by August 28, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- One original proposal
- Five copies of the proposal
- Electronic copy via email
- Statement of proposer qualifications
- Financial proof
- Insurance certificate
- Performance bond letter of surety
- NYS DOT Bus Inspection System Operator Profile
- Article 19A Motor Carrier/Annual Statistical Reports
REQUIRED ATTACHMENTS
6- Attachment #1 Standard Contract
- Attachment #2 Program Sites and Routes
- Attachment #3 School Bus Safety Drills Policy
- Professional References form
- Disclosure Statement
- Non-Collusion Certification
REQUIRED STAFFING
Bus monitor, Bus attendant
- Submit to
- Business Office, Utica City School District, 929 York Street, Utica, NY 13502
- Scope location
- Utica, NY
Questions about this RFP
How do I respond to this RFP from Utica City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Business Office, Utica City School District, 929 York Street, Utica, NY 13502. For questions, contact Noah Cohen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Utica City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Noah Cohen. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Bus monitor, Bus attendant. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: One original proposal, Five copies of the proposal, Electronic copy via email, Statement of proposer qualifications, Financial proof, Insurance certificate, Performance bond letter of surety, NYS DOT Bus Inspection System Operator Profile, Article 19A Motor Carrier/Annual Statistical Reports. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Previous experience (10 points), Management evaluation (5 points), Safety programs (20 points), Accident record (20 points), Driving history of employees (15 points), Inspection records (5 points), Ma..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Utica City School District?
All active and historical solicitations from Utica City School District are tracked and searchable. As a school agency, Utica City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment #1 Standard Contract, Attachment #2 Program Sites and Routes, Attachment #3 School Bus Safety Drills Policy, Professional References form, Disclosure Statement, Non-Collusion Certification. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Utica City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Utica, NY. Review the full solicitation for detailed scope requirements.