USD 253 Copier Maintenance and Software Management RFP
Emporia Unified School District 253School · Emporia, KS- Due
- Feb 4, 2026
- Deadline passed
- Posted
- Jan 9, 2026
- Contract term
- 5 years
- Primary contact
- Keri Paul
The 30-second brief
Emporia Public Schools is seeking proposals from qualified vendors for copier maintenance and software management services, including the integration and licensing of PaperCut software. The contract will be for a 5-year term.
Experience and qualifications (25%), Service plan and capabilities (25%), Software management functionality (20%), Pricing (20%), Reference and past performance (10%)
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Summary
Emporia Public Schools is seeking proposals from qualified vendors for copier maintenance and software management services, including the integration and licensing of PaperCut software. The contract will be for a 5-year term.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Copier Inventory List
- Submit to
- 1700 W. 7th Ave, Emporia, KS 66801
- Reported agency
- Emporia Public Schools
Questions about this RFP
How do I respond to this RFP from Emporia Unified School District 253?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1700 W. 7th Ave, Emporia, KS 66801. For questions, contact Keri Paul.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Emporia Unified School District 253 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Keri Paul. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications (25%), Service plan and capabilities (25%), Software management functionality (20%), Pricing (20%), Reference and past performance (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Emporia Unified School District 253?
All active and historical solicitations from Emporia Unified School District 253 are tracked and searchable. As a school agency, Emporia Unified School District 253 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Copier Inventory List. Review the full document from Emporia Unified School District 253 for the complete list.