Upper Merion Area School District Food Service Proactive Maintenance Quote 2026
Upper Merion Area SDSchool · King of Prussia, PA- Due
- May 1, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Brittany Frazer
- (610) 205-8804
The 30-second brief
Upper Merion Area School District is soliciting quotes for comprehensive preventive maintenance of food service equipment, including refrigeration and HVAC units, across eight district locations for the 2026-2027 school year.
Cost competitiveness: 25%, Vendor experience and qualifications: 25%, Quality and completeness of services proposed: 25%, Responsiveness to RFQ requirements: 5%, References and past performance: 10%, Ability to meet service timelines and expectations: 10%
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Summary
Upper Merion Area School District is soliciting quotes for comprehensive preventive maintenance of food service equipment, including refrigeration and HVAC units, across eight district locations for the 2026-2027 school year.
EVALUATION CRITERIA
6- Cost competitiveness: 25%
- Vendor experience and qualifications: 25%
- Quality and completeness of services proposed: 25%
- Responsiveness to RFQ requirements: 5%
- References and past performance: 10%
- Ability to meet service timelines and expectations: 10%
REQUIRED ATTACHMENTS
7- Proof of General Liability Insurance
- Workers Compensation Insurance
- PA Child Abuse Clearance
- Criminal Background Check
- FBI Clearance
- W-9 submission
- EPA-certification for refrigerant handling
- Submit to
- [email protected]
- Scope location
- King of Prussia, PA
- Reported agency
- Upper Merion Area School District
Questions about this QUOTE
How do I respond to this Quote from Upper Merion Area SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Brittany Frazer.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Upper Merion Area SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brittany Frazer at (610) 205-8804. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost competitiveness: 25%, Vendor experience and qualifications: 25%, Quality and completeness of services proposed: 25%, Responsiveness to RFQ requirements: 5%, References and past performance: 10%,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Upper Merion Area SD?
All active and historical solicitations from Upper Merion Area SD are tracked and searchable. As a school agency, Upper Merion Area SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of General Liability Insurance, Workers Compensation Insurance, PA Child Abuse Clearance, Criminal Background Check, FBI Clearance, W-9 submission, EPA-certification for refrigerant handling. Review the full document from Upper Merion Area SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: King of Prussia, PA. Review the full solicitation for detailed scope requirements.