Upper Freehold Regional Board of Education School Photography Services RFP 202526-01
Upper Freehold Regional School DistrictSchool · Allentown, NJ- Due
- Apr 15, 2026
- Deadline passed
- Duration
- 12 months
- Primary contact
- Nicole M. Petrone
- (609) 259-7292 ext 3211
The 30-second brief
The Upper Freehold Regional School District is seeking proposals for District Photography Services from July 1, 2026 through June 30, 2027.
Sample photograph packages, Standard Picture Packages, Commission and Support details, References, Adequate Staffing information, Supplemental Information
Quality of photographic images, quality of photo paper and finishing, Price of the basic package, Overall range of prices and options of remaining packages, Value of commission/support vendor intends to provide the Upper Freehold Regional School District, if applicable, Demonstrated experience in providing school pictures as evidenced by corporate profiles, positive references, and prior experience with school districts, Ability to provide a sufficient number of photographers to meet the photography schedules set forth by the school administration, Overall responsiveness to the terms and conditions set forth herein and to satisfy the needs of the Upper Freehold Regional School District
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Summary
The Upper Freehold Regional School District is seeking proposals for District Photography Services from July 1, 2026 through June 30, 2027.
EVALUATION CRITERIA
Quality of photographic images, quality of photo paper and finishing, Price of the basic package, Overall range of prices and options of remaining packages, Value of commission/support vendor intends to provide the Upper Freehold Regional School District, if applicable, Demonstrated experience in providing school pictures as evidenced by corporate profiles, positive references, and prior experience with school districts, Ability to provide a sufficient number of photographers to meet the photography schedules set forth by the school administration, Overall responsiveness to the terms and conditions set forth herein and to satisfy the needs of the Upper Freehold Regional School District
REQUIRED DELIVERABLES
6- Sample photograph packages
- Standard Picture Packages
- Commission and Support details
- References
- Adequate Staffing information
- Supplemental Information
REQUIRED ATTACHMENTS
9- Acknowledgement of Addenda
- Affirmative Action Questionnaire or Certificate of Employee Information Report
- Assurance of Compliance
- Chapter 271 - Political Contribution Disclosure Form
- Vendor Questionnaire and Certification
- Iran - Disclosure of Investment Activities
- Non Collusion Affidavit
- Proposal Form
- Statement of Ownership Disclosure
REQUIRED STAFFING
photographers, assistants
- Submit to
- 27 High Street, Allentown, NJ 08501
- Scope location
- Allentown, New Jersey
- Reported agency
- Upper Freehold Regional Board of Education
Questions about this RFP
How do I respond to this RFP from Upper Freehold Regional School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 27 High Street, Allentown, NJ 08501. For questions, contact Nicole M. Petrone.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Upper Freehold Regional School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole M. Petrone at (609) 259-7292 ext 3211. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: photographers, assistants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sample photograph packages, Standard Picture Packages, Commission and Support details, References, Adequate Staffing information, Supplemental Information. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of photographic images, quality of photo paper and finishing, Price of the basic package, Overall range of prices and options of remaining packages, Value of commission/support vendor intends..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Upper Freehold Regional School District?
All active and historical solicitations from Upper Freehold Regional School District are tracked and searchable. As a school agency, Upper Freehold Regional School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Addenda, Affirmative Action Questionnaire or Certificate of Employee Information Report, Assurance of Compliance, Chapter 271 - Political Contribution Disclosure Form, Vendor Questi. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Upper Freehold Regional School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Allentown, New Jersey. Review the full solicitation for detailed scope requirements.