Upper Cumberland Human Resource Agency - HVAC Repair and Replacement Pilot Program - 2026
Upper Cumberland Public TransportationSpecial District · Cookeville, TN- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Jul 24, 2026
- Primary contact
- Judy Sanchez
- (931) 528-1127
The 30-second brief
The Upper Cumberland Human Resource Agency (UCHRA) is seeking qualified licensed HVAC contractors to participate in an HVAC repair and replacement pilot program. Contractors will provide HVAC services, repairs, and replacements for participating customers throughout the Upper Cumberland region. Requirements include a valid mechanical license, active registration with SAM.gov, and current general liability insurance. Contractors interested in participating must contact UCHRA to be added to the contractor list and attend an informational meeting.
Itemized invoice showing labor and material costs separately, Manual J load calculation, AHRI Certificate, Proof of manufacturer warranty, Copy of all required permits, Photographs of the completed installation
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Summary
The Upper Cumberland Human Resource Agency (UCHRA) is seeking qualified licensed HVAC contractors to participate in an HVAC repair and replacement pilot program.
Contractors will provide HVAC services, repairs, and replacements for participating customers throughout the Upper Cumberland region. Requirements include a valid mechanical license, active registration with SAM.gov, and current general liability insurance. Contractors interested in participating must contact UCHRA to be added to the contractor list and attend an informational meeting.
REQUIRED DELIVERABLES
6- Itemized invoice showing labor and material costs separately
- Manual J load calculation
- AHRI Certificate
- Proof of manufacturer warranty
- Copy of all required permits
- Photographs of the completed installation
REQUIRED ATTACHMENTS
3- Valid Mechanical License
- Active registration with SAM.gov
- Current General Liability Insurance
- Submit to
- Upper Cumberland region; (931) 528-1127; [email protected]
- Scope location
- Cookeville, TN
- Reported agency
- Upper Cumberland Human Resource Agency
Questions about this BID
How do I respond to this Bid from Upper Cumberland Public Transportation?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Upper Cumberland region; (931) 528-1127; [email protected]. For questions, contact Judy Sanchez.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Upper Cumberland Public Transportation in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judy Sanchez at (931) 528-1127. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Itemized invoice showing labor and material costs separately, Manual J load calculation, AHRI Certificate, Proof of manufacturer warranty, Copy of all required permits, Photographs of the completed installation. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Upper Cumberland Public Transportation?
All active and historical solicitations from Upper Cumberland Public Transportation are tracked and searchable. As a special district agency, Upper Cumberland Public Transportation regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Valid Mechanical License, Active registration with SAM.gov, Current General Liability Insurance. Review the full document from Upper Cumberland Public Transportation for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cookeville, TN. Review the full solicitation for detailed scope requirements.