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University of Pittsburgh Point of Sale System RFP KNS4102026

University Of Pittsburgh-Pittsburgh Campus, Pittsburgh, PA·Higher Ed

Submission deadline is tomorrow — June 12, 2026

Apr 21, 2026
Posted Date
Jun 12, 2026
Submission Deadline
Reported Agency
University of Pittsburgh
Primary Contact
Kelly Stockman
Contract Term
3 years
Scope Location
Pittsburgh, PA
Submission Address
[email protected]

Summary

The University of Pittsburgh is seeking proposals for a Point of Sale (POS) system for the University Club. The system should support various operations including restaurant, bar, retail cafe, banquet, and catering services. Requirements include software and hardware specifications, integration capabilities, and support services.

Evaluation Criteria

Usability of the service, breadth of capabilities, price, Completeness of Proposal, Technical Requirements, Quality Systems, Information Technology Requirements, Favorable reference data, Agreement to University Software License Terms and Conditions, Agreement to University Confidentiality Agreement, Agreement to University Services Agreement and Standard Terms and Conditions.

Required Deliverables

Software application specifications, Detailed timeline on updates and maintenance, Hardware compatibility specifics, Attestation of Compliance (AoC), PCI DSS procedures and practices, Written information security program, Recovery plan, Information security questionnaire, Data security requirements for personal devices, Criminal record checks, Child abuse clearances, FBI fingerprint clearances.

Required Attachments

Appendix A: Notification of Interest to Participate Form, Appendix B: Submission Authorization Form, Appendix C: Specifications (for Price Quote), Appendix D: Contractor References, Appendix E: Contractor Analysis Request, Attachment A: Services Agreement
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Frequently Asked Questions

How do I respond to this RFP from University Of Pittsburgh-Pittsburgh Campus?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. Proposals should be submitted to: [email protected]. For questions, contact Kelly Stockman.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from University Of Pittsburgh-Pittsburgh Campus?

Civic IQ tracks all active and historical solicitations from University Of Pittsburgh-Pittsburgh Campus. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of June 12, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from University Of Pittsburgh-Pittsburgh Campus for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including University Of Pittsburgh-Pittsburgh Campus in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kelly Stockman. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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