University of Pittsburgh Point of Sale System RFP KNS4102026
University Of Pittsburgh-Pittsburgh CampusHigher Ed · Pittsburgh, PA- Due
- Jun 12, 2026
- Deadline passed
- Posted
- Apr 21, 2026
- Contract term
- 3 years
- Primary contact
- Kelly Stockman
The 30-second brief
The University of Pittsburgh is seeking proposals for a Point of Sale (POS) system for the University Club. The system should support various operations including restaurant, bar, retail cafe, banquet, and catering services. Requirements include software and hardware specifications, integration capabilities, and support services.
Software application specifications, Detailed timeline on updates and maintenance, Hardware compatibility specifics, Attestation of Compliance (AoC), PCI DSS procedures and practices, Written information security program, Recovery plan, Information security questionnaire, Data security requirements for personal devices, Criminal record checks, Child abuse clearances, FBI fingerprint clearances.
Usability of the service, breadth of capabilities, price, Completeness of Proposal, Technical Requirements, Quality Systems, Information Technology Requirements, Favorable reference data, Agreement to University Software License Terms and Conditions, Agreement to University Confidentiality Agreement, Agreement to University Services Agreement and Standard Terms and Conditions.
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Summary
The University of Pittsburgh is seeking proposals for a Point of Sale (POS) system for the University Club.
The system should support various operations including restaurant, bar, retail cafe, banquet, and catering services. Requirements include software and hardware specifications, integration capabilities, and support services.
EVALUATION CRITERIA
11- Usability of the service
- Breadth of capabilities
- Price
- Completeness of Proposal
- Technical Requirements
- Quality Systems
- Information Technology Requirements
- Favorable reference data
- Agreement to University Software License Terms and Conditions
- Agreement to University Confidentiality Agreement
- Agreement to University Services Agreement and Standard Terms and Conditions
REQUIRED DELIVERABLES
12- Software application specifications
- Detailed timeline on updates and maintenance
- Hardware compatibility specifics
- Attestation of Compliance (AoC)
- PCI DSS procedures and practices
- Written information security program
- Recovery plan
- Information security questionnaire
- Data security requirements for personal devices
- Criminal record checks
- Child abuse clearances
- FBI fingerprint clearances
REQUIRED ATTACHMENTS
6- Appendix A: Notification of Interest to Participate Form
- Appendix B: Submission Authorization Form
- Appendix C: Specifications (for Price Quote)
- Appendix D: Contractor References
- Appendix E: Contractor Analysis Request
- Attachment A: Services Agreement
- Submit to
- [email protected]
- Scope location
- Pittsburgh, PA
- Reported agency
- University of Pittsburgh
Questions about this RFP
How do I respond to this RFP from University Of Pittsburgh-Pittsburgh Campus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kelly Stockman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Pittsburgh-Pittsburgh Campus in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kelly Stockman. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Software application specifications, Detailed timeline on updates and maintenance, Hardware compatibility specifics, Attestation of Compliance (AoC), PCI DSS procedures and practices, Written information security program, Recovery plan, Information security questionnaire, Data security requirements. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Usability of the service, breadth of capabilities, price, Completeness of Proposal, Technical Requirements, Quality Systems, Information Technology Requirements, Favorable reference data, Agreement to..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Pittsburgh-Pittsburgh Campus?
All active and historical solicitations from University Of Pittsburgh-Pittsburgh Campus are tracked and searchable. As a higher ed agency, University Of Pittsburgh-Pittsburgh Campus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Notification of Interest to Participate Form, Appendix B: Submission Authorization Form, Appendix C: Specifications (for Price Quote), Appendix D: Contractor References, Appendix E: Contra. Review the full document from University Of Pittsburgh-Pittsburgh Campus for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pittsburgh, PA. Review the full solicitation for detailed scope requirements.