University of North Texas System Event and Gameday Security RFP752-26-112125KL 2026
University of North Texas | State of TexasHigher Ed · Denton, TX- Due
- Jan 30, 2026
- Deadline passed
- Posted
- Dec 8, 2025
- Contract term
- 3 years
- Primary contact
- Katawna Lincoln
The 30-second brief
The University of North Texas System (UNTS) is seeking proposals for crowd management and event security services at University athletic venues under RFP752-26-112125KL (Number E22000-228-2026). The scope includes security, ticket taking, ushering, and patron assistance for approximately six home football games per year, basketball games, track meets, and other special events. Requirements include maintaining a DFW-area office for at least 3 years, 5 years of experience in crowd management for venues with 20,000+ capacity, and background checks for all staff. The contract term is 3 years with two 1-year renewal options. Proposals are due January 30, 2026, via the UNTS E-PRO portal. A HUB Subcontracting Plan (HSP) is required.
Technical Proposal, HUB Subcontracting Plan, Schedule of Costs and Fees, Recruitment and Training Plan, Game Day Operations Plan
Purchase price, Reputation of vendor, Quality of goods/services, Extent to which services meet needs, Past relationship, HUB impact, Long-term cost
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Summary
The University of North Texas System (UNTS) is seeking proposals for crowd management and event security services at University athletic venues under RFP752-26-112125KL (Number E22000-228-2026).
The scope includes security, ticket taking, ushering, and patron assistance for approximately six home football games per year, basketball games, track meets, and other special events. Requirements include maintaining a DFW-area office for at least 3 years, 5 years of experience in crowd management for venues with 20,000+ capacity, and background checks for all staff. The contract term is 3 years with two 1-year renewal options. Proposals are due January 30, 2026, via the UNTS E-PRO portal. A HUB Subcontracting Plan (HSP) is required.
EVALUATION CRITERIA
7- Purchase price
- Reputation of vendor
- Quality of goods/services
- Extent to which services meet needs
- Past relationship
- HUB impact
- Long-term cost
REQUIRED DELIVERABLES
5- Technical Proposal
- HUB Subcontracting Plan
- Schedule of Costs and Fees
- Recruitment and Training Plan
- Game Day Operations Plan
REQUIRED ATTACHMENTS
4- Addendum 1 - New HSP
- New HSP Form
- Addendum 2-Q&A
- Addendum 3-Section 5 Proposer's Submittal Checklist
REQUIRED STAFFING
3- Submit to
- https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS
- Duration
- 60 months
- Scope location
- Denton, TX
- Reported agency
- University of North Texas System
Questions about this RFP
How do I respond to this RFP from University of North Texas | State of Texas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS. For questions, contact Katawna Lincoln.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University of North Texas | State of Texas in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katawna Lincoln. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Security personnel, Ushers, Event staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, HUB Subcontracting Plan, Schedule of Costs and Fees, Recruitment and Training Plan, Game Day Operations Plan. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, Reputation of vendor, Quality of goods/services, Extent to which services meet needs, Past relationship, HUB impact, Long-term cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University of North Texas | State of Texas?
All active and historical solicitations from University of North Texas | State of Texas are tracked and searchable. As a higher ed agency, University of North Texas | State of Texas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum 1 - New HSP, New HSP Form, Addendum 2-Q&A, Addendum 3-Section 5 Proposer's Submittal Checklist. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University of North Texas | State of Texas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Denton, TX. Review the full solicitation for detailed scope requirements.