University of North Texas System Comprehensive Recruitment Services RFQ769-26-121925KL - 2026
University of North Texas | State of TexasHigher Ed · Denton, TX- Due
- Mar 27, 2026
- Deadline passed
- Posted
- Dec 19, 2025
- Contract term
- 3 years
- Primary contact
- Katawna Lincoln
The 30-second brief
The University of North Texas System (UNTS), in cooperation with the Illinois Public Higher Education Cooperative (IPHEC), is seeking proposals from qualified recruitment firms for comprehensive staffing solutions under RFQ769-26-121925KL. The scope covers a wide range of higher education roles including tenured professors, athletic coaches, executive leadership (President/Chancellor, Provost), finance, IT, facilities, and student services. The intent is to establish a vetted pool of prequalified providers for future informal pricing requests. The initial contract term is three years with two one-year renewal options. Proposals are due by March 27, 2026, at 2:00 PM Central, and must be submitted electronically through the E-PRO system. A HUB Subcontracting Plan (HSP) is required as subcontracting opportunities are probable.
Cover Sheet, Table of Contents, Background of the Proposer, Response to Scope of Work, Schedule of costs and fees, Evidence of insurability, HUB Subcontracting Plan
Experience and qualifications, Demonstrated ability to meet timelines, Range and relevance of experience, Support of UNT HUB program, Academic Initiatives, Financial resources, Availability of employee training
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Summary
The University of North Texas System (UNTS), in cooperation with the Illinois Public Higher Education Cooperative (IPHEC), is seeking proposals from qualified recruitment firms for comprehensive staffing solutions under RFQ769-26-121925KL. The scope covers a wide range of higher education roles including tenured professors, athletic coaches, executive leadership (President/Chancellor, Provost), finance, IT, facilities, and student services.
The intent is to establish a vetted pool of prequalified providers for future informal pricing requests. The initial contract term is three years with two one-year renewal options. Proposals are due by March 27, 2026, at 2:00 PM Central, and must be submitted electronically through the E-PRO system. A HUB Subcontracting Plan (HSP) is required as subcontracting opportunities are probable.
EVALUATION CRITERIA
7- Experience and qualifications
- Demonstrated ability to meet timelines
- Range and relevance of experience
- Support of UNT HUB program
- Academic Initiatives
- Financial resources
- Availability of employee training
REQUIRED DELIVERABLES
7- Cover Sheet
- Table of Contents
- Background of the Proposer
- Response to Scope of Work
- Schedule of costs and fees
- Evidence of insurability
- HUB Subcontracting Plan
REQUIRED ATTACHMENTS
5- New HSP Form_VetHUB_UNTS_FY2026.pdf
- Addendum #1
- Addendum #2
- Addendum #3
- Addendum #4
REQUIRED STAFFING
13- Submit to
- https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS
- Scope location
- Denton, TX
- Reported agency
- University of North Texas System
Questions about this RFQ
How do I respond to this RFQ from University of North Texas | State of Texas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS. For questions, contact Katawna Lincoln.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including University of North Texas | State of Texas in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katawna Lincoln. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Tenured/Tenure-Track Professors, Adjunct Instructors, Department Chairs, Postdoctoral Researchers, Academic Program Coordinators, Instructional Designers, Tutors, Librarians, Coaches, Athletic Trainers, Sports Psychologists, IT Staff, HR Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Sheet, Table of Contents, Background of the Proposer, Response to Scope of Work, Schedule of costs and fees, Evidence of insurability, HUB Subcontracting Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications, Demonstrated ability to meet timelines, Range and relevance of experience, Support of UNT HUB program, Academic Initiatives, Financial resources, Availability of employe..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University of North Texas | State of Texas?
All active and historical solicitations from University of North Texas | State of Texas are tracked and searchable. As a higher ed agency, University of North Texas | State of Texas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: New HSP Form_VetHUB_UNTS_FY2026.pdf, Addendum #1, Addendum #2, Addendum #3, Addendum #4. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University of North Texas | State of Texas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Denton, TX. Review the full solicitation for detailed scope requirements.