University of Florida - Replacement of the Rabon Plant Cooling Towers 4 and 5 - FY27-ITN-001 (2026)
University Of FloridaHigher Ed · Gainesville, FL- Due
- Aug 20, 2026
- Deadline passed
- Posted
- Jul 9, 2026
- Primary contact
- Mike Loudis
- (352) 294-1154
The 30-second brief
The University of Florida is soliciting competitive bids through Invitation to Negotiate (ITN) FY27-ITN-001 for the disposal and replacement of two 2-cell Marley cooling towers (cooling towers 4 and 5) at the Lacy C. Rabon Chilled Water Plant located at 1858 Mowry Rd, Building 0473, Gainesville, FL 32608. The scope includes replacing the cooling tower structure using the existing basin footprint of approximately 40ft x 50ft, utilizing existing piping and condenser water pumps 4 and 5, and furnishing/installing 480V 60HP fan motors and associated fans, 120V vibration switches, 120V motor space heaters, pole lights, oil level switches, mechanical piping, metal fan blades, gearboxes, fill, drift eliminators, and access staircases. Project budget is $950,000.00 including contingencies. Work is subject to a strict start date of November 1, 2026, and must be fully operational no later than April 1, 2027. Submission deadline is August 20, 2026, at 3:00 PM EDT. A mandatory pre-bid site visit is scheduled for July 17, 2026, at 9:30 AM at the plant.
Technical proposal including ability to complete work no later than April 1, 2027, Pricing Proposal, Evidence of satisfactory performance on five similar projects within the past five years, References, Professional services offered and support options, Agreement with UF standard Terms & Conditions and technical specifications, Material and workmanship warranty
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Summary
The University of Florida is soliciting competitive bids through Invitation to Negotiate (ITN) FY27-ITN-001 for the disposal and replacement of two 2-cell Marley cooling towers (cooling towers 4 and 5) at the Lacy C. Rabon Chilled Water Plant located at 1858 Mowry Rd, Building 0473, Gainesville, FL 32608.
The scope includes replacing the cooling tower structure using the existing basin footprint of approximately 40ft x 50ft, utilizing existing piping and condenser water pumps 4 and 5, and furnishing/installing 480V 60HP fan motors and associated fans, 120V vibration switches, 120V motor space heaters, pole lights, oil level switches, mechanical piping, metal fan blades, gearboxes, fill, drift eliminators, and access staircases. Project budget is $950,000.00 including contingencies. Work is subject to a strict start date of November 1, 2026, and must be fully operational no later than April 1, 2027. Submission deadline is August 20, 2026, at 3:00 PM EDT. A mandatory pre-bid site visit is scheduled for July 17, 2026, at 9:30 AM at the plant.
EVALUATION CRITERIA
Technical proposal including ability to complete work no later than April 1, 2027, Pricing Proposal, Evidence of satisfactory performance on five similar projects within the past five years, References, Professional services offered and support options, Agreement with UF standard Terms & Conditions and technical specifications, Material and workmanship warranty
REQUIRED ATTACHMENTS
Certification of Proposal form, Electronic Submission Instructions, UF Contract for Services, Technical Specifications FY27-ITN-001.pdf, evidence of satisfactory performance on five similar projects, Trade References, Bank References, Surety references and letter verifying capability to provide bonds, list of subcontractors for work valued at more than $10,000, proof of Florida corporate status, proof of liability insurance coverage (General Liability, Automobile Liability, Workers' Compensation, Umbrella), EMR for the past three years
- Submit to
- [email protected]
- Scope location
- Gainesville, FL
- Projected sq ft
- 2,000 sq ft
- Reported agency
- University of Florida
Questions about this RFP
How do I respond to this RFP from University Of Florida?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mike Loudis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Florida in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Loudis at (352) 294-1154. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical proposal including ability to complete work no later than April 1, 2027, Pricing Proposal, Evidence of satisfactory performance on five similar projects within the past five years, Reference..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Florida?
All active and historical solicitations from University Of Florida are tracked and searchable. As a higher ed agency, University Of Florida regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Proposal form, Electronic Submission Instructions, UF Contract for Services, Technical Specifications FY27-ITN-001.pdf, evidence of satisfactory performance on five similar projects,. Review the full document from University Of Florida for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. The total projected area is 2000 sq ft. Review the full solicitation for detailed scope requirements.