University of Florida - Pouring Rights and Beverage Services - FY26-ITN-025 (2026)
University Of Florida-OnlineHigher Ed · Gainesville, FL- Due
- May 4, 2026
- Deadline passed
- Posted
- Apr 3, 2026
- Contract term
- 10 years
- Primary contact
- Nicola Heredia
- (352) 294-1155
The 30-second brief
The University of Florida and UF Health are seeking a management services agreement for comprehensive beverage pouring rights, vending operations, and marketing initiatives across all UF campuses and UF Health facilities. The scope includes installation, operation, supply, service, and maintenance of beverage machines and pouring systems for categories such as carbonated soft drinks, craft soda, energy drinks, ready-to-drink coffee, hydration, isotonic, protein drinks, tea, juice, bar, and fountain. The initial term of the agreement is 10 years, from August 1, 2026, to July 31, 2036. The submission deadline for proposals is May 4, 2026 at 3:00 PM ET, with vendor questions due by April 16, 2026. Proposals will be evaluated based on vendor competence, experience, financial offer, revenue share, sponsorship, creative support, and delivery timeframes.
Competence/Experience of Vendor and proposed on-site management team, Scope of support to University Parties including financial offer, revenue share, and sponsorship proposals, Creative support of the UF and UF Health communities, Delivery and installation time frame, Customer References, Acceptance of ITN terms and conditions
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Summary
The University of Florida and UF Health are seeking a management services agreement for comprehensive beverage pouring rights, vending operations, and marketing initiatives across all UF campuses and UF Health facilities.
The scope includes installation, operation, supply, service, and maintenance of beverage machines and pouring systems for categories such as carbonated soft drinks, craft soda, energy drinks, ready-to-drink coffee, hydration, isotonic, protein drinks, tea, juice, bar, and fountain. The initial term of the agreement is 10 years, from August 1, 2026, to July 31, 2036. The submission deadline for proposals is May 4, 2026 at 3:00 PM ET, with vendor questions due by April 16, 2026. Proposals will be evaluated based on vendor competence, experience, financial offer, revenue share, sponsorship, creative support, and delivery timeframes.
EVALUATION CRITERIA
8- Competence/Experience of Vendor and proposed on-site management team
- Scope of support to University Parties including financial offer
- Revenue share
- Sponsorship proposals
- Creative support of the UF and UF Health communities
- Delivery and installation time frame
- Customer References
- Acceptance of ITN terms and conditions
REQUIRED ATTACHMENTS
Completed and signed Certification of Proposal form, vendor acknowledgement of review and receipt of solicitation document and addendums, itemized list of vendor concerns with university terms and conditions
- Submit to
- https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CKVZKh4fPMYyWCO8%2Bmyp5o4FonWRlHI0wfjVmSFV6
- Scope location
- Gainesville, FL
- Reported agency
- University of Florida
Questions about this RFP
How do I respond to this RFP from University Of Florida-Online?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CKVZKh4fPMYyWCO8%2Bmyp5o4FonWRlHI0wfjVmSFV6. For questions, contact Nicola Heredia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Florida-Online in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicola Heredia at (352) 294-1155. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Competence/Experience of Vendor and proposed on-site management team, Scope of support to University Parties including financial offer, revenue share, and sponsorship proposals, Creative support of th..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Florida-Online?
All active and historical solicitations from University Of Florida-Online are tracked and searchable. As a higher ed agency, University Of Florida-Online regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed and signed Certification of Proposal form, vendor acknowledgement of review and receipt of solicitation document and addendums, itemized list of vendor concerns with university terms and con. Review the full document from University Of Florida-Online for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.