University of Arkansas Access Control Consultant RFP No. 10312025 - 2025
University Of ArkansasHigher Ed · Fayetteville, AR- Due
- Dec 5, 2025
- Deadline passed
- Posted
- Oct 31, 2025
- Contract term
- 2 years
- Primary contact
- Ed Beadles
The 30-second brief
The University of Arkansas (UA) is seeking proposals from qualified consultants to provide services for a campus-wide access control program under RFP No. 10312025. The selected consultant will perform a current-state assessment of various access control systems across approximately 240 buildings and 540 acres, developing a strategy, timeline, cost analysis, and prioritization plan for a future-state access management system. Scope includes developing technical specifications, infrastructure needs (readers, panels, wifi hubs, cameras), and RFP materials for subsequent vendor selection. A mandatory pre-proposal conference is scheduled for November 13, 2025, at 10:00 AM CST via Microsoft Teams. Proposals are due by December 05, 2025, at 2:30 PM CST. The contract term is an initial two years with options to renew for two additional years.
Current state assessment report, Strategy and recommendation report, Technical specifications, RFP materials for vendor selection
Technical Proposal (30 points), Respondent Qualification (40 points), Cost (30 points)
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Summary
The University of Arkansas (UA) is seeking proposals from qualified consultants to provide services for a campus-wide access control program under RFP No. 10312025.
The selected consultant will perform a current-state assessment of various access control systems across approximately 240 buildings and 540 acres, developing a strategy, timeline, cost analysis, and prioritization plan for a future-state access management system. Scope includes developing technical specifications, infrastructure needs (readers, panels, wifi hubs, cameras), and RFP materials for subsequent vendor selection. A mandatory pre-proposal conference is scheduled for November 13, 2025, at 10:00 AM CST via Microsoft Teams. Proposals are due by December 05, 2025, at 2:30 PM CST. The contract term is an initial two years with options to renew for two additional years.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Current state assessment report
- Strategy and recommendation report
- Technical specifications
- RFP materials for vendor selection
REQUIRED ATTACHMENTS
3- Official Bid Price Sheet
- Respondent References
- Respondent Questionnaire
REQUIRED STAFFING
3- Submit to
- UA Formal Bid Submission portal
- Duration
- 48 months
- Scope location
- Fayetteville, AR
- Reported agency
- University of Arkansas
Questions about this RFP
How do I respond to this RFP from University Of Arkansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: UA Formal Bid Submission portal. For questions, contact Ed Beadles.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Arkansas in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ed Beadles. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Consulting leads, partners, associates. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Current state assessment report, Strategy and recommendation report, Technical specifications, RFP materials for vendor selection. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal (30 points), Respondent Qualification (40 points), Cost (30 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Arkansas?
All active and historical solicitations from University Of Arkansas are tracked and searchable. As a higher ed agency, University Of Arkansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Official Bid Price Sheet, Respondent References, Respondent Questionnaire. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Arkansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, AR. Review the full solicitation for detailed scope requirements.