University at Buffalo - Lockwood Library Move RFP #25RAL0091 - 2026
University At BuffaloHigher Ed · Buffalo, NY- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Apr 21, 2026
- Contract term
- 1 year
- Primary contact
- Alexander Borichevskiy
- (716) 645-4570
The 30-second brief
The University at Buffalo Libraries are issuing a Request for Proposal for professional library collection moving services for Lockwood Memorial Library under RFP# 25RAL0091. The selected contractor will relocate approximately 650,000 items drawn from Lockwood Library to up to 5 on- and off-campus locations, including double-barcoding and preparing material for ingestion into the Libraries' Annex high-density off-site storage facility. The contract term is one year with renewal options as required to complete the project. The submission deadline is August 31, 2026, with a mandatory pre-bid site visit scheduled for May 18, 2026, and questions due by June 1, 2026. Evaluation criteria consist of 55 points for technical, 20 points for cost, 20 points for presentation, and 5 points for references.
Technical 55%, Presentation 20%, Cost 20%, References 5%
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Summary
The University at Buffalo Libraries are issuing a Request for Proposal for professional library collection moving services for Lockwood Memorial Library under RFP# 25RAL0091.
The selected contractor will relocate approximately 650,000 items drawn from Lockwood Library to up to 5 on- and off-campus locations, including double-barcoding and preparing material for ingestion into the Libraries' Annex high-density off-site storage facility. The contract term is one year with renewal options as required to complete the project. The submission deadline is August 31, 2026, with a mandatory pre-bid site visit scheduled for May 18, 2026, and questions due by June 1, 2026. Evaluation criteria consist of 55 points for technical, 20 points for cost, 20 points for presentation, and 5 points for references.
EVALUATION CRITERIA
4- Technical 55%
- Presentation 20%
- Cost 20%
- References 5%
REQUIRED ATTACHMENTS
Attachment A: Pricing Page
- Submit to
- ShopBlue (Jaggaer)
- Scope location
- Buffalo, NY
- Reported agency
- University at Buffalo
Questions about this RFP
How do I respond to this RFP from University At Buffalo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: ShopBlue (Jaggaer). For questions, contact Alexander Borichevskiy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University At Buffalo in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alexander Borichevskiy at (716) 645-4570. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical 55%, Presentation 20%, Cost 20%, References 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University At Buffalo?
All active and historical solicitations from University At Buffalo are tracked and searchable. As a higher ed agency, University At Buffalo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Pricing Page. Review the full document from University At Buffalo for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. Review the full solicitation for detailed scope requirements.