University at Buffalo - Lockwood Library Move Professional Services RFP 25RAL0091 - 2026
University At BuffaloHigher Ed · Buffalo, NY- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Apr 21, 2026
- Contract term
- 1 year
- Primary contact
- Alexander Borichevskiy
- (716) 645-4570
The 30-second brief
The University at Buffalo is issuing a Request for Proposal for professional library collection moving services for Lockwood Memorial Library under RFP# 25RAL0091. The contractor will relocate approximately 650,000 items drawn from Lockwood Library to up to 5 on- and off-campus locations, including double-barcoding and preparing material for ingestion into the Libraries' Annex high-density off-site storage facility operating using the Harvard Model and CaiaSoft storage management system. The contract term is one year with option to renew as required. A mandatory pre-bid site visit is scheduled for May 18, 2026, and the submission deadline for proposals is August 31, 2026. Evaluation criteria include cost (20 points), technical (55 points), references (5 points), and presentation (20 points).
Relocate approximately 650, 000 items from Lockwood Library to up to 5 on- and off-campus locations; double-barcode and prepare material for ingestion into the Libraries' Annex high-density off-site storage facility
Cost (20 points), Technical (55 points), References (5 points), Presentation (20 points)
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Summary
The University at Buffalo is issuing a Request for Proposal for professional library collection moving services for Lockwood Memorial Library under RFP# 25RAL0091.
The contractor will relocate approximately 650,000 items drawn from Lockwood Library to up to 5 on- and off-campus locations, including double-barcoding and preparing material for ingestion into the Libraries' Annex high-density off-site storage facility operating using the Harvard Model and CaiaSoft storage management system. The contract term is one year with option to renew as required. A mandatory pre-bid site visit is scheduled for May 18, 2026, and the submission deadline for proposals is August 31, 2026. Evaluation criteria include cost (20 points), technical (55 points), references (5 points), and presentation (20 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Relocate approximately 650, 000 items from Lockwood Library to up to 5 on- and off-campus locations; double-barcode and prepare material for ingestion into the Libraries' Annex high-density off-site storage facility
REQUIRED ATTACHMENTS
Attachment A: Pricing Page
- Scope location
- Buffalo, NY
- Reported agency
- University at Buffalo
Questions about this RFP
How do I respond to this RFP from University At Buffalo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Alexander Borichevskiy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University At Buffalo in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alexander Borichevskiy at (716) 645-4570. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Relocate approximately 650, 000 items from Lockwood Library to up to 5 on- and off-campus locations; double-barcode and prepare material for ingestion into the Libraries' Annex high-density off-site storage facility. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (20 points), Technical (55 points), References (5 points), Presentation (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University At Buffalo?
All active and historical solicitations from University At Buffalo are tracked and searchable. As a higher ed agency, University At Buffalo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Pricing Page. Review the full document from University At Buffalo for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. Review the full solicitation for detailed scope requirements.