University at Buffalo - Background Check Services - RFP# 25AXB0032 (2026)
University At BuffaloHigher Ed · Buffalo, NY- Due
- Jul 27, 2026
- Deadline passed
- Posted
- Jun 8, 2026
- Contract term
- 5 years
- Primary contact
- Alexander Borichevskiy
- (716) 645-4570
The 30-second brief
The University at Buffalo is seeking proposals for professional background check and screening services under RFP# 25AXB0032. The awarded bidder will perform background screenings for various departments within the University under the supervision of University Human Resources. Areas of investigation include criminal history record searches, social security number trace, employment verification, education and degree verification, department of motor vehicle checks, professional license and certification verification, health care sanction checks, OIG excluded parties check, DEA search, AMA physician profile check, FDA check, OFAC database check, NYS sex offender registry, USMS sex offender public website check, NYS licenses, and NCIC checks. The contract term is five years with annual cost increases capped at CPI or 5%. Proposals are evaluated based on 70% Technical and 30% Cost, plus a pass/fail EIT accessibility review and demonstration. The submission deadline was July 27, 2026.
Technical 70%, Cost 30%
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Summary
The University at Buffalo is seeking proposals for professional background check and screening services under RFP# 25AXB0032.
The awarded bidder will perform background screenings for various departments within the University under the supervision of University Human Resources. Areas of investigation include criminal history record searches, social security number trace, employment verification, education and degree verification, department of motor vehicle checks, professional license and certification verification, health care sanction checks, OIG excluded parties check, DEA search, AMA physician profile check, FDA check, OFAC database check, NYS sex offender registry, USMS sex offender public website check, NYS licenses, and NCIC checks. The contract term is five years with annual cost increases capped at CPI or 5%. Proposals are evaluated based on 70% Technical and 30% Cost, plus a pass/fail EIT accessibility review and demonstration. The submission deadline was July 27, 2026.
EVALUATION CRITERIA
Technical 70%, Cost 30%
REQUIRED ATTACHMENTS
4- Attachment A: Pricing Page
- Attachment B: Client References
- Attachment C: Electronic and Information Technology (EIT) Narrative Questions
- Higher Education Community Vendor Assessment Toolkit (HECVAT)
- Submit to
- https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CKZ1ODf2IzCIyKNR2mnrYJVWaL4Hy5mqsjVc8tJH489
- Scope location
- Buffalo, NY
- Reported agency
- University at Buffalo
Questions about this RFP
How do I respond to this RFP from University At Buffalo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CKZ1ODf2IzCIyKNR2mnrYJVWaL4Hy5mqsjVc8tJH489. For questions, contact Alexander Borichevskiy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University At Buffalo in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alexander Borichevskiy at (716) 645-4570. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical 70%, Cost 30%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University At Buffalo?
All active and historical solicitations from University At Buffalo are tracked and searchable. As a higher ed agency, University At Buffalo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Pricing Page, Attachment B: Client References, Attachment C: Electronic and Information Technology (EIT) Narrative Questions, Higher Education Community Vendor Assessment Toolkit (HECVAT. Review the full document from University At Buffalo for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. Review the full solicitation for detailed scope requirements.