Transport Canada - Printing and Distribution Services of Newsletters - T8080-260191, 2026
Transport CanadaFederal · Ottawa, ON- Due
- Nov 13, 2026
- 5 days left
- Posted
- Oct 16, 2026
- Contract term
- 3 years
- Primary contact
- Julien Babineau
- (506) 269-5197
The 30-second brief
Transport Canada seeks qualified firms for printing, preparation, distribution, and mailing services for communication products intended for residents of the municipalities of Lac-Mégantic, Frontenac, and Nantes as part of the Lac-Mégantic Rail Bypass Project. The contract includes a guaranteed minimum of four newsletters per year, each with an estimated distribution quantity of 5,500 copies, plus optional additional newsletters, door hangers, brochures, posters, business cards, notices, and bulk printing. Services include bilingual printing, folding, finishing, mailing, and door-to-door distribution. The submission deadline is November 9, 2026. Contract period is from contract award to March 31, 2030, with 4 optional 1-year extension periods.
Four guaranteed newsletters per year (estimated 5, 500 copies per edition), Folding and finishing, Mailing preparation, Door-to-door distribution, Mailing services, Distribution confirmation, GPS tracking records, Optional door hangers, Brochures, Posters and information signs, Business cards, Bulk printing, Notices and information sheets, And printed document delivery service.
Mandatory technical criteria (M1 Company Experience, M2 Relevant Experience, M3 Technical and Operational Capacity, M4 Contract Manager), lowest evaluated price among responsive bids.
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Summary
Transport Canada seeks qualified firms for printing, preparation, distribution, and mailing services for communication products intended for residents of the municipalities of Lac-Mégantic, Frontenac, and Nantes as part of the Lac-Mégantic Rail Bypass Project.
The contract includes a guaranteed minimum of four newsletters per year, each with an estimated distribution quantity of 5,500 copies, plus optional additional newsletters, door hangers, brochures, posters, business cards, notices, and bulk printing. Services include bilingual printing, folding, finishing, mailing, and door-to-door distribution. The submission deadline is November 9, 2026. Contract period is from contract award to March 31, 2030, with 4 optional 1-year extension periods.
EVALUATION CRITERIA
Mandatory technical criteria (M1 Company Experience, M2 Relevant Experience, M3 Technical and Operational Capacity, M4 Contract Manager), lowest evaluated price among responsive bids.
REQUIRED DELIVERABLES
Four guaranteed newsletters per year (estimated 5, 500 copies per edition), Folding and finishing, Mailing preparation, Door-to-door distribution, Mailing services, Distribution confirmation, GPS tracking records, Optional door hangers, Brochures, Posters and information signs, Business cards, Bulk printing, Notices and information sheets, And printed document delivery service.
REQUIRED ATTACHMENTS
6- Offer Submission Form
- Offeror Declaration Form
- List of Names for integrity verification
- Integrity Declaration Form
- Canadian Content certification
- Code of Conduct for Procurement compliance
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Quebec, Canada
Questions about this RFP
How do I respond to this RFP from Transport Canada?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Julien Babineau.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Transport Canada in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Julien Babineau at (506) 269-5197. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Four guaranteed newsletters per year (estimated 5, 500 copies per edition), Folding and finishing, Mailing preparation, Door-to-door distribution, Mailing services, Distribution confirmation, GPS tracking records, Optional door hangers, Brochures, Posters and information signs, Business cards, Bulk. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory technical criteria (M1 Company Experience, M2 Relevant Experience, M3 Technical and Operational Capacity, M4 Contract Manager), lowest evaluated price among responsive bids." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Transport Canada?
All active and historical solicitations from Transport Canada are tracked and searchable. As a federal agency, Transport Canada regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offer Submission Form, Offeror Declaration Form, List of Names for integrity verification, Integrity Declaration Form, Canadian Content certification, Code of Conduct for Procurement compliance.. Review the full document from Transport Canada for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Quebec, Canada. Review the full solicitation for detailed scope requirements.