Township of Hillsborough - Video Services 2027 Request for Quote - 2027
Township of HillsboroughCity · Hillsborough, NJ- Due
- Dec 3, 2026
- 22 days left
- Posted
- Nov 9, 2026
- Contract term
- 1 year
- Primary contact
- Dana Margelis
- (908) 369-4313 ext 7112
The 30-second brief
The Township of Hillsborough, New Jersey, seeks proposals for Video Services for a twelve-month contract period from January 1, 2027 through December 31, 2027. The required scope includes videotaping and streaming Township Committee meetings and Planning Board meetings to Zoom, Facebook, and YouTube, producing Hillsborough News Around Town episodes, and recording special events such as the Memorial Day Parade, Independence Day Celebration, and Restaurant Week highlight videos. Vendors must be proficient with Matrox Monarch Streaming Devices, Axis Cameras and Camera Station, and SDI audio-video connections, and must provide all recording, editing, sound, lighting, and photography equipment. Sealed proposals are due by December 3, 2026, at 10:00 am at the Municipal Building, 379 South Branch Road, Hillsborough, New Jersey. Respondents must provide at least 3 references, proof of required insurances, and a valid New Jersey Business Registration Certificate.
Videotape all Township Committee Meetings; Videotape all Planning Board Meetings; Hillsborough News Around Town Episodes; Videotape special events including Salute to Veterans Day Breakfast, Memorial Day Parade, Garden of Honor Ceremony, Family Fun and Independence Day Celebration, Children's Halloween Party, Howl O Ween, Christmas Tree Lighting, Restaurant Week 2026, 5 Business Highlight Videos, HBA Awards Ceremony; Create a highlight reel; Twenty 90 to 120 second infomercials for Municipal Departments; Ad hoc requests for editing special event footage and additional promotions
Lowest responsive and responsible proposal
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Summary
The Township of Hillsborough, New Jersey, seeks proposals for Video Services for a twelve-month contract period from January 1, 2027 through December 31, 2027.
The required scope includes videotaping and streaming Township Committee meetings and Planning Board meetings to Zoom, Facebook, and YouTube, producing Hillsborough News Around Town episodes, and recording special events such as the Memorial Day Parade, Independence Day Celebration, and Restaurant Week highlight videos. Vendors must be proficient with Matrox Monarch Streaming Devices, Axis Cameras and Camera Station, and SDI audio-video connections, and must provide all recording, editing, sound, lighting, and photography equipment. Sealed proposals are due by December 3, 2026, at 10:00 am at the Municipal Building, 379 South Branch Road, Hillsborough, New Jersey. Respondents must provide at least 3 references, proof of required insurances, and a valid New Jersey Business Registration Certificate.
EVALUATION CRITERIA
Lowest responsive and responsible proposal
REQUIRED DELIVERABLES
Videotape all Township Committee Meetings; Videotape all Planning Board Meetings; Hillsborough News Around Town Episodes; Videotape special events including Salute to Veterans Day Breakfast, Memorial Day Parade, Garden of Honor Ceremony, Family Fun and Independence Day Celebration, Children's Halloween Party, Howl O Ween, Christmas Tree Lighting, Restaurant Week 2026, 5 Business Highlight Videos, HBA Awards Ceremony; Create a highlight reel; Twenty 90 to 120 second infomercials for Municipal Departments; Ad hoc requests for editing special event footage and additional promotions
REQUIRED ATTACHMENTS
3- Certification under the New Jersey Business Registration Act
- New Jersey Business Registration Certificate
- At least 3 references
- Submit to
- Municipal Building, 379 South Branch Road, Hillsborough, New Jersey 08844
- Scope location
- Hillsborough, New Jersey
Questions about this QUOTE
How do I respond to this Quote from Township of Hillsborough?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Municipal Building, 379 South Branch Road, Hillsborough, New Jersey 08844. For questions, contact Dana Margelis.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Township of Hillsborough in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dana Margelis at (908) 369-4313 ext 7112. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Videotape all Township Committee Meetings; Videotape all Planning Board Meetings; Hillsborough News Around Town Episodes; Videotape special events including Salute to Veterans Day Breakfast, Memorial Day Parade, Garden of Honor Ceremony, Family Fun and Independence Day Celebration, Children's Hallow. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Hillsborough?
All active and historical solicitations from Township of Hillsborough are tracked and searchable. As a city agency, Township of Hillsborough regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification under the New Jersey Business Registration Act, New Jersey Business Registration Certificate, at least 3 references. Review the full document from Township of Hillsborough for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hillsborough, New Jersey. Review the full solicitation for detailed scope requirements.