Township of Essa - Winter Sand, Trucking & Mixing - RFQ # EPW-26-011 (2026)
Township of EssaCity · Utopia, ON- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 20, 2026
- Primary contact
- John Kolb
- (705) 424-9917 ext 112
The 30-second brief
The Corporation of the Township of Essa is requesting quotations for the supply, screening, loading, transport, and delivery of approximately 13,000 tonnes of winter sand meeting OPSS 1004 specifications to the Township's Roads Yard at 5654 County Road 21, Utopia, Ontario. The work includes mixing the winter sand with approximately 1,400 tonnes of Township-supplied treated road salt at a 10% mixing ratio using a Township-arranged Dual-Hopper Mixer, and stockpiling the completed sand/salt mixture within the designated sand storage building. Vendors must supply suitable trucks, front-end loaders with a minimum 5 cubic yard bucket, stacking/conveying equipment, and provide a Quality Assurance/Quality Control (QA/QC) plan. Quotations are due by September 10th, 2026, at 2:00 PM local time, accompanied by a $10,000 bid security.
Lowest-priced compliant Respondent capable of satisfactorily completing the work
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Summary
The Corporation of the Township of Essa is requesting quotations for the supply, screening, loading, transport, and delivery of approximately 13,000 tonnes of winter sand meeting OPSS 1004 specifications to the Township's Roads Yard at 5654 County Road 21, Utopia, Ontario.
The work includes mixing the winter sand with approximately 1,400 tonnes of Township-supplied treated road salt at a 10% mixing ratio using a Township-arranged Dual-Hopper Mixer, and stockpiling the completed sand/salt mixture within the designated sand storage building. Vendors must supply suitable trucks, front-end loaders with a minimum 5 cubic yard bucket, stacking/conveying equipment, and provide a Quality Assurance/Quality Control (QA/QC) plan. Quotations are due by September 10th, 2026, at 2:00 PM local time, accompanied by a $10,000 bid security.
EVALUATION CRITERIA
Lowest-priced compliant Respondent capable of satisfactorily completing the work
REQUIRED ATTACHMENTS
7- Quotation Form Signed & Sealed
- Schedule I - Items & Prices
- Schedule II - List of Subcontractors
- Schedule III - List of References
- Schedule IV - List of Equipment
- Bid Security - $10
- 000.00
- Submit to
- Lower Level – Township of Essa Administration Office, 5786 County Road 21, Utopia, Ontario, Canada L0M 1T0
- Scope location
- Utopia, ON
Questions about this RFQ
How do I respond to this RFQ from Township of Essa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lower Level – Township of Essa Administration Office, 5786 County Road 21, Utopia, Ontario, Canada L0M 1T0. For questions, contact John Kolb.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Township of Essa in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Kolb at (705) 424-9917 ext 112. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest-priced compliant Respondent capable of satisfactorily completing the work" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Essa?
All active and historical solicitations from Township of Essa are tracked and searchable. As a city agency, Township of Essa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quotation Form Signed & Sealed, Schedule I - Items & Prices, Schedule II - List of Subcontractors, Schedule III - List of References, Schedule IV - List of Equipment, Bid Security - $10,000.00. Review the full document from Township of Essa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Utopia, ON. Review the full solicitation for detailed scope requirements.