Township of Essa Supplying, Loading, Spreading & Dumping of Granular Gravel Material RFQ 2026
Township of EssaCity · Utopia, ON- Due
- Jan 30, 2026
- Deadline passed
- Posted
- Jan 12, 2026
- Primary contact
- John Kolb
The 30-second brief
The Township of Essa is requesting quotations for the supply, loading, spreading, and dumping of granular gravel material for various road projects and stockpiling. The RFQ outlines detailed requirements for the material, delivery, pricing, and submission process.
Granular gravel material, Quotation Form Signed & Sealed, Schedule I - Items & Prices, Schedule II - List of Subcontractors, Schedule III - List of References, Schedule IV - List of Experience in Similar Projects & Equipment, Bid Security
Compliance with the Quotation process, Firm delivery schedule, Specifications compliance, Best value to the Corporation
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Summary
The Township of Essa is requesting quotations for the supply, loading, spreading, and dumping of granular gravel material for various road projects and stockpiling. The RFQ outlines detailed requirements for the material, delivery, pricing, and submission process.
EVALUATION CRITERIA
4- Compliance with the Quotation process
- Firm delivery schedule
- Specifications compliance
- Best value to the Corporation
REQUIRED DELIVERABLES
Granular gravel material, Quotation Form Signed & Sealed, Schedule I - Items & Prices, Schedule II - List of Subcontractors, Schedule III - List of References, Schedule IV - List of Experience in Similar Projects & Equipment, Bid Security
REQUIRED ATTACHMENTS
Quotation Form Signed & Sealed, Schedule I - Items & Prices, Schedule II - List of Subcontractors, Schedule III - List of References, Schedule IV - List of Experience in Similar Projects & Equipment, Bid Security
- Submit to
- Lower Level – Township of Essa Administration Office, 5786 County Road 21, Utopia, Ontario, Canada L0M 1T0
- Scope location
- Utopia, Ontario
Questions about this RFQ
How do I respond to this RFQ from Township of Essa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lower Level – Township of Essa Administration Office, 5786 County Road 21, Utopia, Ontario, Canada L0M 1T0. For questions, contact John Kolb.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Township of Essa in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Kolb. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Granular gravel material, Quotation Form Signed & Sealed, Schedule I - Items & Prices, Schedule II - List of Subcontractors, Schedule III - List of References, Schedule IV - List of Experience in Similar Projects & Equipment, Bid Security. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with the Quotation process, Firm delivery schedule, Specifications compliance, Best value to the Corporation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Essa?
All active and historical solicitations from Township of Essa are tracked and searchable. As a city agency, Township of Essa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quotation Form Signed & Sealed, Schedule I - Items & Prices, Schedule II - List of Subcontractors, Schedule III - List of References, Schedule IV - List of Experience in Similar Projects & Equipment,. Review the full document from Township of Essa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Utopia, Ontario. Review the full solicitation for detailed scope requirements.