Township of Essa Snow Removal & Pickled Sand RFQ 2026-2029
Township of EssaCity · Utopia, ON- Due
- Apr 10, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Chris Rankin
The 30-second brief
The Township of Essa is seeking quotations from qualified contractors for snow removal and the supply and application of pickled sand for three winter seasons (2026/27, 2027/28, 2028/29) across Thornton, Baxter, and Angus settlement areas.
Snow removal and pickled sand application services
Price, Experience & Past Performance, Equipment & Capacity, Compliance & Submission Quality, Health & Safety / WSIB / Insurance
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Summary
The Township of Essa is seeking quotations from qualified contractors for snow removal and the supply and application of pickled sand for three winter seasons (2026/27, 2027/28, 2028/29) across Thornton, Baxter, and Angus settlement areas.
EVALUATION CRITERIA
5- Price
- Experience & Past Performance
- Equipment & Capacity
- Compliance & Submission Quality
- Health & Safety / WSIB / Insurance
REQUIRED DELIVERABLES
Snow removal and pickled sand application services
REQUIRED ATTACHMENTS
8- Submission Form
- Pricing Schedule
- Proposed Equipment List
- References
- Addenda Acknowledgement
- WSIB Clearance Certificate
- Certificate(s) of Insurance
- Subcontractor details
- Submit to
- Administration Centre, 5786 County Road 21, Utopia, ON LOM 1T0
- Scope location
- Thornton, Baxter, Angus
Questions about this RFQ
How do I respond to this RFQ from Township of Essa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Administration Centre, 5786 County Road 21, Utopia, ON LOM 1T0. For questions, contact Chris Rankin.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Township of Essa in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris Rankin. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Snow removal and pickled sand application services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Experience & Past Performance, Equipment & Capacity, Compliance & Submission Quality, Health & Safety / WSIB / Insurance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Essa?
All active and historical solicitations from Township of Essa are tracked and searchable. As a city agency, Township of Essa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submission Form, Pricing Schedule, Proposed Equipment List, References, Addenda Acknowledgement, WSIB Clearance Certificate, Certificate(s) of Insurance, Subcontractor details. Review the full document from Township of Essa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Thornton, Baxter, Angus. Review the full solicitation for detailed scope requirements.