Township of Black River-Matheson Shillington Hall Rebuild Project Management RFP-PW2026-004
Township of Black River-MathesonCity · Matheson, ON- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Primary contact
- Hong Ji Lei
- (705) 273-2313 ext 311
The 30-second brief
The Township of Black River-Matheson is soliciting proposals for a Prime Consultant and Project Lead to manage the Shillington Community Hall Rebuild Project (RFP-PW2026-004). The selected firm will coordinate architectural, structural, mechanical, electrical, and civil engineering services across four phases: Project Definition & Preliminary Design, Detailed Design & Approvals, Construction Procurement Assistance, and Construction Administration. The project aims to establish a functional, durable replacement hall suitable for the northern Ontario climate. Proposals must include a technical plan not exceeding 10 pages, firm experience, and an hourly rate schedule. Submissions are due electronically by September 25, 2026, at 2:00 PM local time. Evaluation criteria include team qualifications (25%), methodology (25%), key personnel (20%), capacity (10%), and fee proposal (20%).
Phase 1 report, Class C capital cost estimate, Concept drawings, Permit-ready construction documents, Class B cost estimate, Technical tender documents, Record drawings, Warranties/closeout documentation
Prime Consultant / Team Qualifications & Comparable Experience (25%), Understanding Methodology & Project Approach (25%), Project Manager & Key Personnel (20%), Schedule Capacity & Availability (10%), Fee Proposal (20%)
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Summary
The Township of Black River-Matheson is soliciting proposals for a Prime Consultant and Project Lead to manage the Shillington Community Hall Rebuild Project (RFP-PW2026-004).
The selected firm will coordinate architectural, structural, mechanical, electrical, and civil engineering services across four phases: Project Definition & Preliminary Design, Detailed Design & Approvals, Construction Procurement Assistance, and Construction Administration. The project aims to establish a functional, durable replacement hall suitable for the northern Ontario climate. Proposals must include a technical plan not exceeding 10 pages, firm experience, and an hourly rate schedule. Submissions are due electronically by September 25, 2026, at 2:00 PM local time. Evaluation criteria include team qualifications (25%), methodology (25%), key personnel (20%), capacity (10%), and fee proposal (20%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Phase 1 report
- Class C capital cost estimate
- Concept drawings
- Permit-ready construction documents
- Class B cost estimate
- Technical tender documents
- Record drawings
- Warranties/closeout documentation
REQUIRED ATTACHMENTS
5- Appendix A – Proposal Submission Form
- Hourly rate schedule
- Cover letter
- Three client references
- Resumes
REQUIRED STAFFING
Project Manager, Key Disciplines
- Submit to
- [email protected]
- Scope location
- Matheson, ON
Questions about this RFP
How do I respond to this RFP from Township of Black River-Matheson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Hong Ji Lei.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of Black River-Matheson in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Hong Ji Lei at (705) 273-2313 ext 311. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Key Disciplines. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Phase 1 report, Class C capital cost estimate, Concept drawings, Permit-ready construction documents, Class B cost estimate, Technical tender documents, Record drawings, Warranties/closeout documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prime Consultant / Team Qualifications & Comparable Experience (25%), Understanding Methodology & Project Approach (25%), Project Manager & Key Personnel (20%), Schedule Capacity & Availability (10%),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Black River-Matheson?
All active and historical solicitations from Township of Black River-Matheson are tracked and searchable. As a city agency, Township of Black River-Matheson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A – Proposal Submission Form, Hourly rate schedule, Cover letter, Three client references, Resumes. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Township of Black River-Matheson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Matheson, ON. Review the full solicitation for detailed scope requirements.