Township of Black River-Matheson - Concessions Services Vern Miller Arena - RFP-REC2026-001 (2026)
Township of Black River-MathesonCity · Matheson, ON- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 0.4 years
- Primary contact
- Lisa McIntyre
- (705) 273-2313 ext 315
The 30-second brief
The Corporation of the Township of Black River-Matheson invites proposals for canteen concession services at the Vern Miller Arena for the 2026-2027 ice season. The scope covers food and beverage service, staffing, customer service, and menu maintenance featuring traditional and healthier options during scheduled games, tournaments, and special events. Proponents must submit monthly concession fees and operating plans for the contract period spanning November 1, 2026, to April 5, 2027. Submissions are due by October 9, 2026, at 2:00 p.m. Eastern time via email or physical delivery to 421 Fifth Avenue, Matheson, ON.
Food and beverage service, Concession operations, Operating schedule, Menu and retail pricing
Operating plan, hours and availability 35%, Experience, reliability and ability to provide service 25%, Menu and retail pricing 20%, Financial return to the Township 15%, Completeness and quality of submission 5%
Get notified when Township of Black River-Matheson posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Corporation of the Township of Black River-Matheson invites proposals for canteen concession services at the Vern Miller Arena for the 2026-2027 ice season.
The scope covers food and beverage service, staffing, customer service, and menu maintenance featuring traditional and healthier options during scheduled games, tournaments, and special events. Proponents must submit monthly concession fees and operating plans for the contract period spanning November 1, 2026, to April 5, 2027. Submissions are due by October 9, 2026, at 2:00 p.m. Eastern time via email or physical delivery to 421 Fifth Avenue, Matheson, ON.
EVALUATION CRITERIA
7- Operating plan
- Hours and availability 35%
- Experience
- Reliability and ability to provide service 25%
- Menu and retail pricing 20%
- Financial return to the Township 15%
- Completeness and quality of submission 5%
REQUIRED DELIVERABLES
4- Food and beverage service
- Concession operations
- Operating schedule
- Menu and retail pricing
REQUIRED ATTACHMENTS
4- Appendix A - Proposal Submission Form
- Proposed menu and prices
- Relevant experience and references
- Staffing and food-handler training details
- Submit to
- [email protected] or 421 Fifth Avenue, P.O. Box 601, Matheson, ON P0K 1N0
- Duration
- 5 months
- Scope location
- Matheson, ON
Questions about this RFP
How do I respond to this RFP from Township of Black River-Matheson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 421 Fifth Avenue, P.O. Box 601, Matheson, ON P0K 1N0. For questions, contact Lisa McIntyre.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of Black River-Matheson in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lisa McIntyre at (705) 273-2313 ext 315. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Food and beverage service, Concession operations, Operating schedule, Menu and retail pricing. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Operating plan, hours and availability 35%, Experience, reliability and ability to provide service 25%, Menu and retail pricing 20%, Financial return to the Township 15%, Completeness and quality of s..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Black River-Matheson?
All active and historical solicitations from Township of Black River-Matheson are tracked and searchable. As a city agency, Township of Black River-Matheson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0.4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Proposal Submission Form, proposed menu and prices, relevant experience and references, staffing and food-handler training details. Review the full document from Township of Black River-Matheson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Matheson, ON. Review the full solicitation for detailed scope requirements.