Town of Yorktown - Professional Fee Accountant Services for Housing Choice Voucher Program - 2026
Town of YorktownCity · Yorktown Heights, NY- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 15, 2026
- Contract term
- 1 year
The 30-second brief
The Town of Yorktown Section 8-Housing Choice Voucher Program is soliciting proposals from qualified Certified Public Accountants (CPAs) or accounting firms to provide professional fee accountant services and financial assistance to Agency management for its HCV/Section 8-only program administering approximately 130 Housing Choice Vouchers. The selected firm will provide monthly accounting, general ledger maintenance, bank reconciliations, accounts payable and receivable review, HAP and administrative fee reconciliation, financial reporting, budget services, year-end closing entries, audit support, HUD/HCV financial reporting, and internal controls review. Proposals are due by October 13, 2026. The anticipated contract term is one year beginning January 2027 with options for additional one-year periods.
Qualifications and experience (25), HCV/HUD experience (20), Proposed approach/work plan (20), Fee proposal (20), References (10), Availability and responsiveness (5)
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Summary
The Town of Yorktown Section 8-Housing Choice Voucher Program is soliciting proposals from qualified Certified Public Accountants (CPAs) or accounting firms to provide professional fee accountant services and financial assistance to Agency management for its HCV/Section 8-only program administering approximately 130 Housing Choice Vouchers.
The selected firm will provide monthly accounting, general ledger maintenance, bank reconciliations, accounts payable and receivable review, HAP and administrative fee reconciliation, financial reporting, budget services, year-end closing entries, audit support, HUD/HCV financial reporting, and internal controls review. Proposals are due by October 13, 2026. The anticipated contract term is one year beginning January 2027 with options for additional one-year periods.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
16- Cover letter
- Firm profile and history
- Qualifications of the firm
- Qualifications and resumes of proposed personnel
- Description of experience with Housing Authorities and/or HCV programs
- Description of proposed approach and work plan
- References for at least three similar clients
- Description of internal quality-control procedures
- Availability and response time
- Proposed fee schedule
- Hourly rates for additional services
- Identification of any anticipated reimbursable expenses
- Proof of required professional licenses and insurance
- Disclosure of any actual or potential conflicts of interest
- Any exceptions to the requirements of this RFP
- Non-Collusive Bidding Certification
REQUIRED STAFFING
4- Submit to
- 363 Underhill Ave, Yorktown Heights, NY 10512
- Duration
- 12 months
- Scope location
- Yorktown Heights, NY
Questions about this RFP
How do I respond to this RFP from Town of Yorktown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 363 Underhill Ave, Yorktown Heights, NY 10512.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Yorktown in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Special projects, CPA, Senior accountant, Staff accountant. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience (25), HCV/HUD experience (20), Proposed approach/work plan (20), Fee proposal (20), References (10), Availability and responsiveness (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Yorktown?
All active and historical solicitations from Town of Yorktown are tracked and searchable. As a city agency, Town of Yorktown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Firm profile and history, Qualifications of the firm, Qualifications and resumes of proposed personnel, Description of experience with Housing Authorities and/or HCV programs, Descriptio. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Yorktown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Yorktown Heights, NY. Review the full solicitation for detailed scope requirements.