Town of Winthrop Bailey Public Library Exterior Book Drop RFP 2026
Town of WinthropCity · Winthrop, ME- Due
- Jul 20, 2026
- Deadline passed
- Posted
- Jun 22, 2026
- Primary contact
- Richard Fortin
- (207) 485-2445
The 30-second brief
The Town of Winthrop is seeking proposals from qualified contractors to install a new exterior book drop and associated sidewalk improvements at the Bailey Public Library. Proposals are due by July 20, 2026.
Completed installation of the book drop system, Completed sidewalk installation, Final walkthrough with Library Director, Any applicable warranties and maintenance information
Quality and practicality of proposed approach, Experience with similar projects, References and past performance, Ability to meet project timeline, Cost and overall value, Understanding of environmental and regulatory compliance
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Summary
The Town of Winthrop is seeking proposals from qualified contractors to install a new exterior book drop and associated sidewalk improvements at the Bailey Public Library. Proposals are due by July 20, 2026.
EVALUATION CRITERIA
6- Quality and practicality of proposed approach
- Experience with similar projects
- References and past performance
- Ability to meet project timeline
- Cost and overall value
- Understanding of environmental and regulatory compliance
REQUIRED DELIVERABLES
4- Completed installation of the book drop system
- Completed sidewalk installation
- Final walkthrough with Library Director
- Any applicable warranties and maintenance information
REQUIRED ATTACHMENTS
6- Cover Letter
- Company Qualifications
- Proposed schedule
- Pricing proposal
- Price Proposal Disclosure
- Conflict of Interest Bid Disclosure Form
- Submit to
- Winthrop Town Office, 17 Highland Ave., Winthrop, ME 04364
- Scope location
- Winthrop, ME
Questions about this RFP
How do I respond to this RFP from Town of Winthrop?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Winthrop Town Office, 17 Highland Ave., Winthrop, ME 04364. For questions, contact Richard Fortin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Winthrop in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Richard Fortin at (207) 485-2445. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed installation of the book drop system, Completed sidewalk installation, Final walkthrough with Library Director, Any applicable warranties and maintenance information. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and practicality of proposed approach, Experience with similar projects, References and past performance, Ability to meet project timeline, Cost and overall value, Understanding of environment..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Winthrop?
All active and historical solicitations from Town of Winthrop are tracked and searchable. As a city agency, Town of Winthrop regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Company Qualifications, Proposed schedule, Pricing proposal, Price Proposal Disclosure, Conflict of Interest Bid Disclosure Form. Review the full document from Town of Winthrop for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Winthrop, ME. Review the full solicitation for detailed scope requirements.