Town of Winterport Grant Writing and Grant Management Services RFP 2026
Town of WinterportCity · Winterport, ME- Due
- Jun 25, 2026
- Deadline passed
- Posted
- Jun 16, 2026
- Contract term
- 1 year
- Primary contact
- Town Manager
The 30-second brief
The Town of Winterport is seeking proposals from qualified firms or independent contractors to provide grant writing, research, administration, and management services on a contractual basis. The selected vendor will assist in identifying and securing funding for municipal operations, infrastructure, economic development, public safety, and environmental initiatives. The anticipated workload is approximately fifteen (15) hours per week for a one-year term with annual renewal options. The Town has budgeted approximately $39,000 for these services for FY 2027. Proposals must include a cover letter, qualifications, references, approach, and a proposed fee structure (fixed, retainer, or hourly). Submissions are due by June 25, 2026, at 4:00 PM via email or hard copy to the Town Manager.
Grant applications, Reimbursement requests, Financial reporting, Monthly written activity report, Grant opportunity tracking log
Relevant experience and qualifications, Municipal grant experience, Demonstrated success securing grant funding, Proposed approach, References, Cost effectiveness, Ability to meet the Town's needs
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Summary
The Town of Winterport is seeking proposals from qualified firms or independent contractors to provide grant writing, research, administration, and management services on a contractual basis.
The selected vendor will assist in identifying and securing funding for municipal operations, infrastructure, economic development, public safety, and environmental initiatives. The anticipated workload is approximately fifteen (15) hours per week for a one-year term with annual renewal options. The Town has budgeted approximately $39,000 for these services for FY 2027. Proposals must include a cover letter, qualifications, references, approach, and a proposed fee structure (fixed, retainer, or hourly). Submissions are due by June 25, 2026, at 4:00 PM via email or hard copy to the Town Manager.
EVALUATION CRITERIA
7- Relevant experience and qualifications
- Municipal grant experience
- Demonstrated success securing grant funding
- Proposed approach
- References
- Cost effectiveness
- Ability to meet the Town's needs
REQUIRED DELIVERABLES
5- Grant applications
- Reimbursement requests
- Financial reporting
- Monthly written activity report
- Grant opportunity tracking log
REQUIRED ATTACHMENTS
7- Cover Letter
- Description of Qualifications and Experience
- Relevant Municipal References
- Description of Approach and Methodology
- Examples of Successful Grant Awards
- Proposed Fee Structure
- Insurance Information
- Submit to
- Winterport, Maine 04496
- Scope location
- Winterport, Maine
Questions about this RFP
How do I respond to this RFP from Town of Winterport?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Winterport, Maine 04496. For questions, contact Town Manager.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Winterport in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Town Manager. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Grant applications, Reimbursement requests, Financial reporting, Monthly written activity report, Grant opportunity tracking log. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience and qualifications, Municipal grant experience, Demonstrated success securing grant funding, Proposed approach, References, Cost effectiveness, Ability to meet the Town's needs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Winterport?
All active and historical solicitations from Town of Winterport are tracked and searchable. As a city agency, Town of Winterport regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Description of Qualifications and Experience, Relevant Municipal References, Description of Approach and Methodology, Examples of Successful Grant Awards, Proposed Fee Structure, Insuran. Review the full document from Town of Winterport for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Winterport, Maine. Review the full solicitation for detailed scope requirements.