Town of Windham Annual Flower Supply and Installation Bid 2026-2027
Town of WindhamCity · Windham, NY- Due
- Apr 9, 2026
- Deadline passed
- Posted
- Mar 12, 2026
- Contract term
- 2 years
- Primary contact
- Bonnie Poehmel
- (518) 734-4170 ext 2
The 30-second brief
Sealed bids are requested for the installation and supply of annual flowers for town signs, garden beds, and the Hensonville Park fountain, along with spring clean-up of garden beds. The contract will be for the years 2026 and 2027.
Supply and plant flowers, Spring clean-up of all beds, Provide proof of worker’s comp and liability insurance, Provide a list of proposed flowers/plants/shrubs with pot size for each location and quantity.
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Summary
Sealed bids are requested for the installation and supply of annual flowers for town signs, garden beds, and the Hensonville Park fountain, along with spring clean-up of garden beds. The contract will be for the years 2026 and 2027.
REQUIRED DELIVERABLES
Supply and plant flowers, Spring clean-up of all beds, Provide proof of worker’s comp and liability insurance, Provide a list of proposed flowers/plants/shrubs with pot size for each location and quantity.
REQUIRED ATTACHMENTS
Non-collusive bidding certificate, statement showing at least five years of landscape experience.
- Submit to
- Town of Windham at the office of the Town Clerk, 371 State Route 296, PO Box 96, Hensonville, New York 12439
- Duration
- 24 months
- Scope location
- Windham Centre Property and sign board bed (Main Street), Valero gas station (Main Street), Hitchcock Builders (Main Street), Methodist Church (Main Street), Windham Town Sign (west end of town), Bunce Realty (Main Street), Mad Brook Bridge both sides (flower boxes), Windham Town Sign (east end of Windham), Windham Path (State Route 23), Windham Path (State Route 296), Hensonville sign (State Route 296 by fire house), Hensonville sign (County Route 65), Hensonville Park fountain (State Route 296 across street from Nana Gail’s Café), Town Hall (flower boxes), Maplecrest sign (Intersection of County Route 40 & 56), Windham Cemetery (flower bed)(Route 23).
Questions about this BID
How do I respond to this Bid from Town of Windham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Windham at the office of the Town Clerk, 371 State Route 296, PO Box 96, Hensonville, New York 12439. For questions, contact Bonnie Poehmel.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Windham in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bonnie Poehmel at (518) 734-4170 ext 2. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Supply and plant flowers, Spring clean-up of all beds, Provide proof of worker’s comp and liability insurance, Provide a list of proposed flowers/plants/shrubs with pot size for each location and quantity.. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Windham?
All active and historical solicitations from Town of Windham are tracked and searchable. As a city agency, Town of Windham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-collusive bidding certificate, statement showing at least five years of landscape experience.. Review the full document from Town of Windham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Windham Centre Property and sign board bed (Main Street), Valero gas station (Main Street), Hitchcock Builders (Main Street), Methodist Church (Main Street), Windham Town Sign (west end of town), Bunce Realty (Main Street), Mad Brook Bridge both sides (flower boxes), Windham Town Sign (east end of Windham), Windham Path (State Route 23), Windham Path (State Route 296), Hensonville sign (State Route 296 by fire house), Hensonville sign (County Route 65), Hensonville Park fountain (State Route 296 across street from Nana Gail’s Café), Town Hall (flower boxes), Maplecrest sign (Intersection of County Route 40 & 56), Windham Cemetery (flower bed)(Route 23).. Review the full solicitation for detailed scope requirements.