Town of Whitingham Cemetery Commission - Cemetery Mowing Services 2027-2028 - RFP
Town of WhitinghamCity · Whitingham, VT- Due
- Nov 30, 2026
- 23 days left
- Contract term
- 2 years
The 30-second brief
The Town of Whitingham Cemetery Commission is seeking bids for cemetery mowing and trimming services across 12 cemeteries including Jacksonville, Sadawga, Boyd, Carley, Coleman, Cutting, Davidson, Fuller, Green, Jewell, Riverview, and Roberts. The contract covers regular maintenance, spring and fall cleanups, brush hogging at Cutting cemetery, and weed whacking at Jacksonville cemetery. Bidders must provide a total cost per year for mowing and trimming, a total cost for the two specific tasks, and an hourly rate for extra work. Bids are due by November 30, 2026, at 2 P.M. Contractors must furnish all equipment, fuel, materials, and labor, and maintain liability and worker's compensation insurance with a Certificate of Liability Insurance listing the Town as Loss Payee.
Total cost per year of mowing and trimming; total cost to perform brush hogging the back portion of Cutting cemetery and weed wacking the hill facing the road at Jacksonville cemetery; hourly rate for extra work and spring/fall clean up
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Summary
The Town of Whitingham Cemetery Commission is seeking bids for cemetery mowing and trimming services across 12 cemeteries including Jacksonville, Sadawga, Boyd, Carley, Coleman, Cutting, Davidson, Fuller, Green, Jewell, Riverview, and Roberts.
The contract covers regular maintenance, spring and fall cleanups, brush hogging at Cutting cemetery, and weed whacking at Jacksonville cemetery. Bidders must provide a total cost per year for mowing and trimming, a total cost for the two specific tasks, and an hourly rate for extra work. Bids are due by November 30, 2026, at 2 P.M. Contractors must furnish all equipment, fuel, materials, and labor, and maintain liability and worker's compensation insurance with a Certificate of Liability Insurance listing the Town as Loss Payee.
REQUIRED DELIVERABLES
Total cost per year of mowing and trimming; total cost to perform brush hogging the back portion of Cutting cemetery and weed wacking the hill facing the road at Jacksonville cemetery; hourly rate for extra work and spring/fall clean up
REQUIRED ATTACHMENTS
Certificate of Liability Insurance
REQUIRED STAFFING
hourly rate
- Submit to
- Town of Whitingham Cemetery Commission, P.O. Box 529, Jacksonville, VT 05342 or delivered in person to the Whitingham Town Clerk's Office at the Whitingham Municipal Center
- Scope location
- Jacksonville, VT
Questions about this RFP
How do I respond to this RFP from Town of Whitingham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Whitingham Cemetery Commission, P.O. Box 529, Jacksonville, VT 05342 or delivered in person to the Whitingham Town Clerk's Office at the Whitingham Municipal Center.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Whitingham in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: hourly rate. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Total cost per year of mowing and trimming; total cost to perform brush hogging the back portion of Cutting cemetery and weed wacking the hill facing the road at Jacksonville cemetery; hourly rate for extra work and spring/fall clean up. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Whitingham?
All active and historical solicitations from Town of Whitingham are tracked and searchable. As a city agency, Town of Whitingham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Liability Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Whitingham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jacksonville, VT. Review the full solicitation for detailed scope requirements.