Town of Weathersfield Heating Fuel & Diesel Fuel Request for Bid 2026-2027
Town of WeathersfieldCity · Ascutney, VT- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Contract term
- 1 year
- Primary contact
- Susanne Terrill
- (802) 674-2626
The 30-second brief
The Town of Weathersfield is soliciting bids for the supply and delivery of various fuels for the period of October 1, 2026, through June 30, 2027. The procurement includes approximately 25,700 gallons of clear diesel for the Highway Department, 500 gallons of dyed diesel for the Transfer Station, and heating fuels (oil and propane) for multiple town buildings including Martin Memorial Hall, the Library, Fire Stations #1 and #2, and the 1879 Schoolhouse. Bidders must provide per-gallon pricing (fixed or pre-buy), proof of Vermont business authorization, and three references. Requirements include a $2,000,000 liability insurance certificate and adherence to delivery restrictions (8:00 a.m. to 4:00 p.m. weekdays). Bids are due by September 23, 2026.
Bid form, Pricing information, Delivery schedule, References, Proof of authorization, Insurance certificate
Bid evaluation criteria mentioned as outlined in RFB
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Summary
The Town of Weathersfield is soliciting bids for the supply and delivery of various fuels for the period of October 1, 2026, through June 30, 2027.
The procurement includes approximately 25,700 gallons of clear diesel for the Highway Department, 500 gallons of dyed diesel for the Transfer Station, and heating fuels (oil and propane) for multiple town buildings including Martin Memorial Hall, the Library, Fire Stations #1 and #2, and the 1879 Schoolhouse. Bidders must provide per-gallon pricing (fixed or pre-buy), proof of Vermont business authorization, and three references. Requirements include a $2,000,000 liability insurance certificate and adherence to delivery restrictions (8:00 a.m. to 4:00 p.m. weekdays). Bids are due by September 23, 2026.
EVALUATION CRITERIA
Bid evaluation criteria mentioned as outlined in RFB
REQUIRED DELIVERABLES
6- Bid form
- Pricing information
- Delivery schedule
- References
- Proof of authorization
- Insurance certificate
REQUIRED ATTACHMENTS
Diesel & Heating Fuel Bid Form
- Submit to
- Susanne Terrill, PO Box 550, Ascutney, VT 05030
- Scope location
- Weathersfield, VT
Questions about this BID
How do I respond to this Bid from Town of Weathersfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Susanne Terrill, PO Box 550, Ascutney, VT 05030. For questions, contact Susanne Terrill.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Weathersfield in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Susanne Terrill at (802) 674-2626. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid form, Pricing information, Delivery schedule, References, Proof of authorization, Insurance certificate. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bid evaluation criteria mentioned as outlined in RFB" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Weathersfield?
All active and historical solicitations from Town of Weathersfield are tracked and searchable. As a city agency, Town of Weathersfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Diesel & Heating Fuel Bid Form. Review the full document from Town of Weathersfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Weathersfield, VT. Review the full solicitation for detailed scope requirements.